Meeting Details

The 41st Annual General Meeting of Polyspin Exports Limited was held on Friday, August 21, 2026, through Video Conferencing/Audio Visual means. The meeting commenced at 11:00 AM and concluded at 11:25 AM, lasting 25 minutes.

Attendance

The meeting was attended by 41 members through Video Conference. Directors in attendance included:

  • Smt Shwetha Ramji (Non-Executive Director)
  • Shri S.R. Subramanian (Non-Executive Director & Chairman of Stakeholders Relationship Committee)
  • Shri S.V. Ravi (Non-Executive Director)
  • Shri V.S. Jagdish (Independent Director)
  • Shri S.R. Venkatanarayana Raja (Independent Director)
  • Shri Rajesh Devarajan (Independent Director)

Shri R. Sundaram, Independent Director, could not attend due to network connectivity issues.

Other attendees included:

  • Shri A. Emarajan (Company Secretary)
  • Shri B. Ponram (Chief Operating Officer)
  • Shri S. Seenivasa Varathan (Chief Financial Officer)
  • Shri V. Srikrishnan (Representing M/s. Krishnan and Raman, Chartered Accountants, Statutory Auditors)
  • Shri B. Subramanian (Practicing Company Secretary, Secretarial Auditor and Scrutinizer)

Meeting Proceedings

The Company Secretary welcomed attendees and confirmed the meeting was conducted in compliance with MCA and SEBI circulars. The live webcast was provided through NSDL Platform.

The Company observed one minute of silence in remembrance of late Shri R. Ramji, former Managing Director, who passed away on May 3, 2026.

Smt. Durga Ramji was elected as Chairman of the meeting. The quorum was confirmed present.

Documentation and Voting

The Notice of AGM, Directors Report, Auditors Report and Financial Statements for year ended March 31, 2026 had been circulated via email and hosted on company website and BSE.

Remote e-voting was available from August 18, 2026 (9:00 AM) to August 20, 2026 (5:00 PM). Members present at AGM who hadn't voted could cast votes during the meeting, with voting remaining open for 15 minutes after AGM conclusion.

Shri B. Subramanian was appointed as Scrutinizer for e-voting. Voting results and scrutinizer report will be submitted to Stock Exchange within 2 working days as per Regulation 44(3) of SEBI LODR Regulations, 2015.

Business Transacted

Ordinary Business - Ordinary Resolution

1. Adoption of Financial Statements: Shareholders approved the Audited Standalone and Consolidated Financial Statements (Balance Sheet, Statement of Profit and Loss, Cash Flow Statement) for year ended March 31, 2026, along with Director's Report and Independent Auditor's Reports.

2. Re-appointment of Director: Shri S.R. Subramanian (DIN: 00122141), who retired by rotation, was re-appointed as Director liable to retire by rotation.

Special Business - Ordinary Resolution

3. Regularization of Additional Director: Smt. Shwetha Ramji (DIN: 07702567), who was appointed as Additional Director by Board on May 29, 2026, was regularized as Director of the Company.

Special Business - Special Resolution

4. Appointment of Managing Director: Smt. Durga Ramji (DIN: 00109397) was appointed as Managing Director & Key Managerial Personnel for 3 years commencing from May 29, 2026.

Remuneration Terms:

  • Remuneration equivalent to 5% of net profits of the Company
  • In case of no profits or inadequate profits: ₹204 lakhs per annum
  • Additional perquisites restricted to 50% of salary per annum
  • Contribution to provident fund, superannuation fund or annuity fund (non-taxable limits)
  • Gratuity payable at rate not exceeding half month's salary for each completed year of service
  • Leave encashment and other perquisites as allowed under Schedule V of Companies Act, 2013