Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015

Pondy Oxides and Chemicals Limited

Meeting Details

The 31st Annual General Meeting was held on Tuesday, 22nd September 2026 through Video Conferencing/Other Audio-Visual Means. The meeting commenced at 03:00 PM and concluded at 03:56 PM. The record date for determining shareholders entitled to vote was 15th September 2026, on which date the company had 75,930 shareholders.

Shareholder Participation

  • Total shareholders on record date: 75,930
  • Shareholders present through video conferencing: 57 (4 Promoters/Promoter Group + 53 Public)
  • No shareholders attended the meeting in person or through proxy

Proposed Resolutions and Voting Outcomes

Four ordinary resolutions were considered and passed with overwhelming majority:

Resolution 1: Adoption of Financial Statements

  • Description: To receive, consider and adopt the Standalone and Consolidated Audited Financial Statements for the financial year ended March 31, 2026, together with reports of Board of Directors and Auditors
  • Voting Results:
  • Total votes cast: 39,996,693 (52.4353% of outstanding shares)
  • Votes in favor: 39,996,608 (99.9998%)
  • Votes against: 85 (0.0002%)
  • Promoter/Promoter Group: 27,697,730 votes (100% in favor)
  • Public Institutions: 8,824,444 votes (100% in favor)
  • Public Non-Institutions: 3,474,519 votes (99.9976% in favor, 0.0024% against)

Resolution 2: Declaration of Final Dividend

  • Description: Declaration of Final Dividend of ₹2 (100%) per equity share of face value ₹2 each for FY ended March 31, 2026
  • Voting Results:
  • Total votes cast: 39,996,693 (52.4353% of outstanding shares)
  • Votes in favor: 39,996,508 (99.9995%)
  • Votes against: 185 (0.0005%)
  • Promoter/Promoter Group: 27,697,730 votes (100% in favor)
  • Public Institutions: 8,824,444 votes (100% in favor)
  • Public Non-Institutions: 3,474,519 votes (99.9947% in favor, 0.0053% against)

Resolution 3: Reappointment of Director

  • Description: To appoint a director in place of Mr. K. Kumaravel (DIN: 00664405) who retires by rotation
  • Specific voting breakdown not provided in detailed tables

Resolution 4: Ratification of Cost Auditors' Remuneration

  • Description: To ratify the remuneration of the Cost Auditors for the financial year 2025-26
  • Voting Results:
  • Total votes cast: 39,996,693 (52.4353% of outstanding shares)
  • Votes in favor: 39,996,608 (99.9998%)
  • Votes against: 85 (0.0002%)
  • Promoter/Promoter Group: 27,697,730 votes (100% in favor)
  • Public Institutions: 8,824,444 votes (100% in favor)
  • Public Non-Institutions: 3,474,519 votes (99.9976% in favor, 0.0024% against)

Voting Process and Methods

The voting was conducted through electronic means only:

  • Remote e-voting period: 19th September 2026 (09:00 AM) to 21st September 2026 (05:00 PM)
  • E-voting during AGM: Available for shareholders present through VC/OAVM who hadn't voted earlier
  • Service Provider: Central Depository Services (India) Ltd. (CDSL)
  • Voting portal: evotingindia.com
  • No postal ballot or physical polling was conducted

Scrutinizer's Report

KSM Associates, represented by Mr. Krishna Sharan Mishra (Membership No. 6447, CP No. 7039), was appointed as Scrutinizer by the Board of Directors on 4th August 2026. The scrutinizer downloaded voting results from CDSL portal in the presence of two independent witnesses (Mr. Sabarinathan and Mr. Alangara Priyan) who are not employees of the company.

Consolidated Voting Results from Scrutinizer's Report:

Resolution 1 - Adoption of Financial Statements:

  • Remote e-voting prior to AGM: 39,990,106 in favor, 85 against
  • Remote e-voting during AGM: 6,502 in favor, 0 against
  • Total: 39,996,608 in favor (99.9998%), 85 against (0.0002%)

Resolution 2 - Dividend Declaration:

  • Remote e-voting prior to AGM: 39,990,106 in favor, 85 against
  • Remote e-voting during AGM: 6,402 in favor, 100 against
  • Total: 39,996,508 in favor (99.9995%), 185 against (0.0005%)

Resolution 4 - Cost Auditors' Remuneration:

  • Remote e-voting prior to AGM: 39,990,106 in favor, 85 against
  • Remote e-voting during AGM: 6,502 in favor, 0 against
  • Total: 39,996,608 in favor (99.9998%), 85 against (0.0002%)

Compliance Confirmation

The company confirmed compliance with:

  • Companies Act, 2013 and Rules thereunder
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars 14/2020, 17/2020, 20/2020, 02/2021, 19/2021, 21/2021, 2/2022, 10/2022, 09/2023, 09/2024, and 03/2025
  • Public notices were published in "Trinity Mirror" (English) and "Makkal Kural" (regional language) on 24th August 2026

Additional Information

  • Total outstanding shares: 76,278,197
  • Promoter/Promoter Group holding: 27,760,000 shares
  • Public Institutions holding: 9,774,571 shares
  • Public Non-Institutions holding: 38,743,626 shares
  • No invalid votes were recorded across any shareholder category
  • The scrutinizer will hand over all voting records to the company as required under Rule 20 of Companies (Management and Administration) Rules, 2014