Meeting Details

  • Type of Meeting: Postal Ballot conducted through remote e-voting
  • Voting Period: Wednesday, 3rd June 2026 to Thursday, 2nd July 2026 (9:00 AM to 5:00 PM)
  • Record Date: 29th May 2026
  • Total Shareholders on Record Date: 71,526

Proposed Resolutions and Implications

Four resolutions were proposed for shareholder approval:

1. Ordinary Resolution: To consider and approve sub-division/split of existing equity shares of the Company

2. Ordinary Resolution: To consider and approve alteration of capital clause of Memorandum of Association

3. Special Resolution: To appoint Mr. Hemant Jawahar Lal (DIN: 11731104) as Non-executive Independent Director

4. Special Resolution: To re-designate Mr. Ashish Bansal (DIN: 01543967) as Chairman and Managing Director

Voting Process and Methods

  • Voting was conducted exclusively through remote e-voting via CDSL's platform (www.evotingindia.com)
  • No physical polling or postal ballot forms were used
  • The scrutinizer was Mr. Krishna Sharan Mishra of KSM Associates (Membership No. 6447), appointed by board resolution dated 26th May 2026
  • The voting process was witnessed by Ms. A. Swetha Agarwal and Ms. Palak Bhaiya

Key Voting Outcomes

Overall Participation

  • Total shareholders who voted: 206
  • Total votes cast: 13,073,547 shares (42.8482% of total outstanding shares)
  • Total outstanding shares: 30,511,279

Resolution-wise Results

Resolution 1 (Share Sub-division - Ordinary Resolution)

  • Total votes polled: 13,073,547 (42.8482% of outstanding shares)
  • Votes in favor: 13,073,535 (99.9999%)
  • Votes against: 12 (0.0001%)
  • Result: PASSED

Resolution 2 (Alteration of Capital Clause - Ordinary Resolution)

  • Total votes polled: 13,073,497 (42.8481% of outstanding shares)
  • Votes in favor: 13,073,369 (99.9990%)
  • Votes against: 128 (0.0010%)
  • Result: PASSED

Resolution 3 (Appointment of Independent Director - Special Resolution)

  • Total votes polled: 13,073,497 (42.8481% of outstanding shares)
  • Votes in favor: 13,073,369 (99.9990%)
  • Votes against: 128 (0.0010%)
  • Result: PASSED

Resolution 4 (Re-designation as Chairman & MD - Special Resolution)

  • Total votes polled: 3,191,576 (10.4603% of outstanding shares)
  • Votes in favor: 3,191,454 (99.9962%)
  • Votes against: 122 (0.0038%)
  • Promoter group votes excluded: 9,838,460 shares (as per SEBI LODR Regulation 23(4))
  • Result: PASSED

Category-wise Voting Breakdown

Promoter and Promoter Group

  • Shares held: 12,004,000
  • Votes polled: 9,838,460 (81.9598% of shares held)
  • Voted 100% in favor on all resolutions where they participated

Public Institutions

  • Shares held: 2,728,372
  • Votes polled: 1,922,194 (70.4520% of shares held)
  • Voted 100% in favor on all resolutions

Public Non-Institutions

  • Shares held: 15,778,907
  • Votes polled: 1,312,893 (8.3206% of shares held)
  • Minimal opposition: 12 votes against Resolution 1, 128 against Resolutions 2 & 3, 122 against Resolution 4

Scrutinizer's Role and Findings

  • Mr. Krishna Sharan Mishra was appointed scrutinizer by board resolution dated 26th May 2026
  • Confirmed compliance with Companies Act, 2013 and SEBI LODR Regulations
  • Verified that the e-voting process was conducted fairly and transparently
  • Downloaded and validated results from CDSL portal in presence of two independent witnesses
  • Maintained electronic registers of votes cast

Compliance Confirmation

  • Process conducted in accordance with SEBI LODR Regulations 44
  • Complied with Companies Act, 2013 and Rule 22 of Companies (Management and Administration) Rules, 2014
  • Followed MCA circulars regarding e-voting procedures
  • Notice dispatched via email and post on 1st June 2026
  • Advertisement published in Trinity Mirror (English) and Makkal Kural (Tamil) newspapers on 2nd June 2026

Additional Information

  • Results uploaded on company website: www.pocl.com/postal-ballot/
  • Company CIN: L24294TN1995PLC030586