Prodocs Solutions Limited submitted a disclosure to BSE Limited regarding the results of a postal ballot process conducted for four special resolutions. The postal ballot notice was dated June 11, 2026, with a record date of June 12, 2026. Remote e-voting commenced on June 17, 2026, at 9:00 AM IST and concluded on July 16, 2026, at 5:00 PM IST.

The company appointed C.S. Ketan Ravindra Shirwadkar (FCS No. 13938, CP No. 15386), Proprietor of KRS AND CO., Practicing Company Secretaries, as the Scrutinizer to oversee the voting process. The scrutinizer confirmed compliance with Sections 108 and 110 of the Companies Act, 2013, Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014, MCA Circulars, and SEBI LODR Regulations.

Voting Results

All four special resolutions were passed with requisite majority on July 16, 2026:

Resolution 1: Alteration of Articles of Association

  • To approve adoption of new Articles of Association in line with Companies Act 2013 and SEBI Regulations
  • Votes in favor: 57,55,000 (100% of valid votes)
  • Votes against: 0 (0.00%)
  • Invalid votes: 0

Resolution 2: ESOP Scheme 2026 Approval

  • To approve Prodocs Solutions Employees Stock Option Scheme 2026 and granting of stock options to employees
  • Votes in favor: 57,55,000 (100% of valid votes)
  • Votes against: 0 (0.00%)
  • Invalid votes: 0

Resolution 3: ESOP Extension to Group Companies

  • To extend ESOP benefits to employees of group companies including subsidiaries or associates
  • Votes in favor: 57,54,000 (99.9826% of valid votes)
  • Votes against: 1,000 (0.0174%)
  • Invalid votes: 0

Resolution 4: Appointment of Independent Woman Director

  • To appoint Ms. Neha Vinod Kothari (DIN: 11022380) as Non-Executive Independent Woman Director for 5 years
  • Votes in favor: 57,55,000 (100% of valid votes)
  • Votes against: 0 (0.00%)
  • Invalid votes: 0

Detailed Voting Analysis

Total outstanding shares: 70,50,000

Total votes polled: 57,55,500 (81.6312% of outstanding shares)

Resolution 1 Breakdown:

  • Promoter & Promoter Group: 36,65,000 shares voted (100% in favor)
  • Public Institutions: 0 shares voted
  • Public Others: 20,90,000 shares voted (100% in favor)

Resolution 3 Breakdown:

  • Promoter & Promoter Group: 36,65,000 shares voted (100% in favor)
  • Public Institutions: 0 shares voted
  • Public Others: 20,90,000 shares voted (99.9522% in favor, 0.0478% against)

The scrutinizer's report confirmed that all resolutions passed with requisite majority and that the voting process was conducted fairly and transparently. The results are available on the company's website at www.prodocssolutions.com.