AGM Details
The 26th Annual General Meeting of Race Eco Chain Limited will be held on Saturday, 26th September 2026 at 01:00 PM (IST) through Video Conferencing (VC)/Other Audio-Visual Means (OAVM). The deemed venue is the Registered Office of the Company at Shop No. 37, Shanker Market, New Delhi, Central Delhi-110001.
Ordinary Business Items
Item 1: Adoption of Financial Statements
To receive, consider and adopt:
- Audited Standalone Financial Statements for the financial year ended March 31, 2026 with reports of Board of Directors and Auditors
- Audited Consolidated Financial Statements for the financial year ended March 31, 2026 with reports of Board of Directors and Auditors
Item 2: Re-appointment of Director
To re-appoint Mr. Lalit Kumar Malik, who retires by rotation and being eligible, offers himself for reappointment as a Director.
Item 3: Appointment of Statutory Auditors
To appoint Akshay Singhla & Associates, Chartered Accountants (Firm Registration No. 039880N), as Statutory Auditors of the Company for a term of five consecutive years from the conclusion of the 26th AGM until the conclusion of the 31st AGM. The remuneration shall be fixed by the Board of Directors based on the recommendation of the Audit Committee and in consultation with the Statutory Auditors, excluding applicable taxes and out-of-pocket expenses at actual.
Special Business Items
Item 4: Re-appointment of Managing Director
To re-appoint and fix remuneration payable to Mr. Sunil Kumar Malik (DIN: 00143453) as Managing Director of the Company for a period of 3 years commencing from 02nd October 2026 ending on 1st October 2029. The terms and conditions shall be as set out in the explanatory statement and within limits specified under Section 197 of the Companies Act, 2013.
Voting Arrangements
Record Date and Share Transfer Book Closure
The Register of Members and Share Transfer Books will remain closed from Sunday, 20th September 2026 to Saturday, 26th September 2026 (both days inclusive) for the AGM purpose.
Remote E-Voting
- Remote e-voting period: Wednesday, 23rd September 2026 (9:00 am) to Friday, 25th September 2026 (5:00 pm)
- Cut-off date for voting rights: Saturday, 19th September 2026
- Voting rights proportional to paid-up equity share capital as on cut-off date
- NSDL appointed as authorized agency for e-voting facilitation
E-Voting Process
Detailed instructions provided for:
- Individual shareholders holding securities in demat mode with NSDL and CDSL
- Shareholders other than individuals holding in demat mode and physical mode
- Helpdesk contacts provided for technical support: NSDL (022-48867000, 022-24997000, evoting@nsdl.co.in) and CDSL (toll free 1800225533, helpdesk.evoting@cdslindia.com)
AGM Attendance and Voting
- Members can join AGM 15 minutes before and after scheduled commencement time
- Facility available for 1000 members on first-come-first-served basis (excludes large shareholders holding 2% or more, promoters, institutional investors, directors, KMPs, committee chairpersons, auditors)
- Members wishing to speak during meeting must register by 22nd September 2026 at cs@raceecochain.com
Scrutinizer Appointment
Mr. Amit Saxena, Proprietor of M/s. Amit Saxena & Associates, Practicing Company Secretary, appointed as Scrutinizer to scrutinize the e-voting process. Results will be declared on or after the AGM and placed on company website (www.raceecochain.com) and NSDL website within two days of passing resolutions.
Document Availability
- Notice and Annual Report available on company website (www.raceecochain.com), stock exchange websites (www.bseindia.com, www.nseindia.com), and NSDL website (www.evoting.nsdl.com)
- Physical copies available on request to cs@raceecochain.com or RTA at parveen@skylinerta.com
- Advertisement to be published in newspapers containing AGM details