Meeting Details

The 26th Annual General Meeting (AGM) of Race Eco Chain Limited was held on Saturday, September 26, 2026. The meeting was scheduled to commence at 01:00 P.M. and actually commenced at 01:00 P.M., concluding at 01:57 P.M. The meeting was conducted through Video Conferencing (VC) / Other Audio-Visual Means (OAVM).

Proposed Resolutions and Implications

Four resolutions were proposed for shareholder approval:

1. Ordinary Resolution: To receive, consider and adopt the audited standalone and consolidated financial statements of the company for the financial year ended March 31, 2026 together with the reports of Board of Directors and Auditors thereon.

2. Ordinary Resolution: To re-appoint Mr. Lalit Kumar Malik, who retires by rotation and being eligible, offers himself for re-appointment as a director.

3. Ordinary Resolution: To appoint Akshay Singhla & Associates, Chartered Accountants (Firm Registration No. 039880N), as the statutory auditors of the company.

4. Special Resolution: To re-appoint and fix the remuneration payable to Mr. Sunil Kumar Malik (DIN: 00143453) as Managing Director of the company.

Voting Process and Methods

The voting process utilized remote e-voting facilitated by National Securities Depository Limited (NSDL). The voting period for remote e-voting commenced on Wednesday, September 23, 2026 at 9:00 A.M. (IST) and ended on Friday, September 25, 2026 at 5:00 P.M. (IST). The company also provided remote e-voting facility to shareholders present at the AGM through VC/OAVM who had not cast their vote earlier. Shareholders holding shares as on the cut-off date of September 19, 2026 were entitled to vote.

Key Voting Outcomes

Overall Participation:

  • Total number of shareholders on record date: 6,938
  • Total votes polled: 8,034,060 shares (46.55% of total outstanding shares of 17,257,200)
  • Shareholders present through video conferencing: 41 (1 Promoter, 40 Public)

Resolution-wise Results:

Item No. 1: Ordinary Resolution (Financial Statements)

  • Votes in Favor: 8,034,054 (99.9999%)
  • Votes Against: 6 (0.0001%)
  • Invalid Votes: 0

Item No. 2: Ordinary Resolution (Re-appointment of Director)

  • Votes in Favor: 8,034,054 (99.9999%)
  • Votes Against: 6 (0.0001%)
  • Invalid Votes: 0

Item No. 3: Ordinary Resolution (Appointment of Auditors)

  • Votes in Favor: 8,034,054 (99.9999%)
  • Votes Against: 6 (0.0001%)
  • Invalid Votes: 0

Item No. 4: Special Resolution (MD Re-appointment & Remuneration)

  • Votes in Favor: 8,034,054 (99.9999%)
  • Votes Against: 6 (0.0001%)
  • Invalid Votes: 0

Category-wise Voting Breakdown:

All resolutions showed identical voting patterns across shareholder categories:

Promoter and Promoter Group (7,730,100 shares)

  • Votes Polled: 7,730,100 (100% of category holdings)
  • Votes in Favor: 7,730,100 (100%)
  • Votes Against: 0 (0%)

Public Institutions (100,000 shares)

  • Votes Polled: 0 (0% of category holdings)
  • Votes in Favor: 0 (0%)
  • Votes Against: 0 (0%)

Public - Non Institutions (9,427,100 shares)

  • Votes Polled: 303,960 (3.2243% of category holdings)
  • Votes in Favor: 303,954 (99.998%)
  • Votes Against: 6 (0.002%)

Scrutinizer's Role and Findings

M/s. Amit Saxena and Associates, Practicing Company Secretaries (FRN: S20025R329500), were appointed as scrutinizers by the Board of Directors on August 12, 2026. The scrutinizer verified that:

  • The remote e-voting process was conducted fairly and transparently
  • Voting rights were proportional to shareholding as on the cut-off date
  • All votes were properly counted in the presence of two witnesses: Ms. Riyanshi (Vikaspuri, New Delhi) and Ms. Sakshi Singh (Ankur Vihar, Loni, Ghaziabad)
  • The report was issued on September 26, 2026, confirming all resolutions passed with requisite majority

Compliance with Laws and Regulations

The company confirmed compliance with:

  • Section 108 of the Companies Act, 2013
  • Rule 20 of the Companies (Management and Administration) Rules, 2014
  • Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • The company published an advertisement about the dispatch of the notice dated August 12, 2026, in Financial Express (English) and Jansatta (Hindi) newspapers on August 26, 2026