Meeting Details

  • Date: Friday, September 25, 2026
  • Time: 04:00 P.M.
  • Mode: Video Conferencing (VC)/Other Audio-Visual Means (OAVM)
  • Deemed Venue: Registered Office of the Company at Survey No. 50/9/A, Daman Industrial Estate, Village Kadaiya, Nani Daman - 396 210, UT of Daman & Diu
  • Type of Meeting: Annual General Meeting

Proposed Resolutions and Implications

Ordinary Business:

1. To consider and adopt the Audited Standalone Financial Statements of the Company for the Financial Year ended March 31, 2026 together with the Reports of the Board of Directors and Auditors thereon.

2. To consider the re-appointment of Mr. Nilamadhabasisa Das (DIN: 03531645), Director who is liable to retire by rotation.

Special Business:

3. Special Resolution: To appoint Mr. Nitin Jain (DIN: 09833381) as Whole-time Director and CFO from August 31, 2026 to August 30, 2029.

  • Mr. Jain is 44 years old, a Commerce graduate with 14+ years experience in export, import & Finance
  • Currently designated as Director, proposed to become Whole-time Director not liable to retire by rotation
  • Attended 5 Board Meetings during the year
  • No remuneration proposed, no shareholding, no pecuniary relationship with company

4. Special Resolution: To appoint Mr. Vijay Patel (DIN: 07505750) as Whole-time Director from August 31, 2026 to August 30, 2029.

  • Has more than decade experience in civil construction business
  • Holds 15,00,000 shares directly and 1,12,10,000 shares through Plug & Play Retail and Distribution Private Limited
  • Director of Plug & Play Retail and Distribution Private Limited
  • No remuneration proposed, attended 5 Board Meetings during the year

Voting Process and Methods

  • Remote e-voting period: Tuesday, September 22, 2026 at 10:00 A.M. to Thursday, September 24, 2026 at 5:00 P.M.
  • Cut-off date: Friday, September 18, 2026
  • Voting methods: Remote e-voting through CDSL platform and e-voting during AGM
  • Scrutinizer: NVB & Associates, Practicing Company Secretaries appointed to scrutinize e-voting process
  • Result publication: Saturday, September 26, 2026 by Company Secretary

Shareholder Participation Details

  • Register of Members closure: Saturday, September 19, 2026 to Monday, September 21, 2026 (both days inclusive)
  • VC/OAVM capacity: Available to first 1000 members on first-come-first-served basis, excluding large shareholders (2%+ holding), promoters, institutional investors, directors, KMPs, committee chairpersons, and auditors
  • Voting rights: Proportional to shareholding as on cut-off date September 18, 2026
  • Members who voted remotely cannot vote again during AGM

Compliance with Laws and Regulations

The meeting is convened in compliance with:

  • Companies Act, 2013 and rules thereunder
  • SEBI (LODR) Regulations, 2015
  • MCA Circulars: No. 14/2020, 17/2020, 20/2020, 02/2021, 02/2022, 03/2022, 10/2022, 11/2022, 09/2023
  • SEBI Circulars: SEBI/HO/CFD/CMD/1/CIR/P/2020/79, SEBI/HO/CFD/CMD2/CIR/P/2022/62, SEBI/HO/CFD/PoD-2/CIR/2023/4, SEBI/HO/CFD/CFD-PoD-2/P/CIR/2023/167

Additional Information

  • Notice available on company website (www.rmclindia.co.in), BSE (www.bseindia.com), NSE (www.nseindia.com), and CDSL (www.evotingindia.com)
  • Documents open for inspection at Registered Office between 11:00 A.M. to 4:00 P.M. on working days till AGM date
  • SEBI ODR portal available for dispute resolution at https://smartodr.in/login
  • Detailed e-voting instructions provided for both demat and physical shareholders through CDSL/NSDL systems