Meeting Details

This is a Postal Ballot process without a physical meeting. The remote e-voting constitutes the voting mechanism for this corporate action.

Proposed Resolutions and Implications

Resolution 1: Re-appointment of Mr. Sanjeev Chhaudha as Independent Director

  • Director Details: DIN: 08932721
  • Term: Second term of 5 years from November 06, 2025 to November 05, 2030
  • Current Roles: Independent Director, Chairperson of Stakeholder Relationship Committee, member of Audit Committee and Nomination & Remuneration Committee
  • Qualifications: Bachelor of Arts (BA)
  • Experience: Over 15 years in copper industry
  • Current Remuneration: ₹0.88 lakhs as sitting fees for FY 25-26
  • Proposed Remuneration: Sitting fees for board/committee meetings only

Resolution 2: Re-appointment of Mr. Arun Sharma as Independent Director

  • Director Details: DIN: 09107533
  • Term: Second term of 5 years from March 16, 2026 to March 15, 2031
  • Current Roles: Independent Director, Chairperson of Audit Committee, Nomination and Remuneration Committee & CSR Committee, member of Stakeholder Relationship Committee
  • Qualifications: B-Tech from Delhi Institute of Technology Management & Research
  • Experience: Over 10 years in engineering, capex costing & sourcing in automobile industry
  • Current Remuneration: ₹0.96 lakhs as sitting fees for FY 25-26
  • Proposed Remuneration: Sitting fees for board/committee meetings only

Resolution 3: Appointment of Mr. Ashok Kalra as Chairman and Managing Director

  • Director Details: DIN: 09024019
  • Term: 3 years from February 27, 2026 to February 26, 2029
  • Current Position: Executive Director of the company
  • Qualifications: BBA, MSC
  • Experience: Rich experience in metals business, analytical project execution
  • Current Remuneration: ₹45.58 lakhs as salary for FY 25-26
  • Proposed Remuneration: ₹4,00,000 per month basic salary (₹48 lakhs annually), plus car with driver and telephone for official/personal use
  • Shareholding: 1,500 equity shares as on notice date

Voting Process and Methods

The company will conduct voting exclusively through remote e-voting facility provided by National Securities Depositories Limited (NSDL).

Key Voting Details

  • Cut-off Date: Friday, June 12, 2026
  • Voting Commencement: Wednesday, June 17, 2026 at 9:00 AM IST
  • Voting End: Thursday, July 16, 2026 at 5:00 PM IST
  • Results Announcement: Friday, July 17, 2026
  • Voting Rights: Proportional to shareholding as on cut-off date

Scrutinizer Appointment

The Board of Directors has appointed Mr. Abhishek Jain (Membership No. FCS 11233, COP No-16592) of Abhishek J. & Co, Practicing Company Secretaries, as the Scrutinizer to conduct the Postal Ballot process in a fair and transparent manner.

Compliance with Laws and Regulations

The notice confirms compliance with:

  • Sections 108, 110, 149, 150, 152, 196, 197, 203 of Companies Act, 2013
  • Companies (Management & Administration) Rules, 2014
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Secretarial Standard on General Meetings (SS-2)
  • MCA Circulars dated April 8, 2020; April 13, 2020; September 25, 2023; September 19, 2024; and September 22, 2025

Document Availability

The Postal Ballot Notice is available on the company's website (www.rajnandinimetal.com) and NSDL's website (www.evoting.nsdl.com).

Additional Information

The explanatory statement provides detailed background on each director, their qualifications, experience, and the rationale for their appointment/re-appointment. All directors have provided necessary declarations regarding eligibility, independence (where applicable), and non-disqualification. The notice includes comprehensive instructions for shareholders to participate in the remote e-voting process through both NSDL and CDSL platforms.