Meeting Details

The Postal Ballot was dated May 20, 2026. The remote e-voting period commenced from 09:00 a.m. (IST) on Wednesday, June 17, 2026, and ended at 05:00 p.m. (IST) on Thursday, July 16, 2026. The cut-off date for determining shareholders entitled to vote was June 12, 2026. The company engaged National Securities Depository Limited (NSDL) to provide the e-voting facility at https://www.evoting.nsdl.com/.

Proposed Resolutions and Implications

1. Re-appointment of Mr. Sanjeev Chhaudha (DIN: 08932721) as an Independent Director for a second term of 5 years effective from November 06, 2025, to November 05, 2030.

2. Re-appointment of Mr. Arun Sharma (DIN: 09107533) as an Independent Director for a second term of 5 years effective from March 16, 2026, to March 15, 2031.

3. Appointment of Mr. Ashok Kalra (DIN: 09024019) as Chairman and Managing Director (Key Managerial Personnel) for a period of three years effective from February 27, 2026, to February 26, 2029.

All resolutions were passed as Special Resolutions with requisite majority on July 16, 2026.

Voting Process

The voting was conducted exclusively through remote e-voting. No physical polling or postal ballot forms were used. The company sent the Postal Ballot Notice in electronic form to members whose email IDs were registered with the depositories and RTA, utilizing exemptions provided in MCA circulars. No hard copies were sent.

Key Voting Outcomes

Resolution 1: Re-appointment of Mr. Sanjeev Chhaudha

  • Total Votes Cast: 88,479,865 (32.00% of outstanding 276,480,000 shares)
  • Votes in Favor: 88,426,657 (99.94% of votes polled)
  • Votes Against: 53,208 (0.06% of votes polled)
  • Promoter Voting: 87,379,477 votes cast (99.99% of their 87,388,477 shares), all in favor
  • Public Institutional Voting: 1,100,388 votes cast (0.58% of their 189,086,103 shares), with 1,047,180 in favor (95.17%) and 53,208 against (4.84%)

Resolution 2: Re-appointment of Mr. Arun Sharma

  • Total Votes Cast: 88,478,505 (32.00% of outstanding shares)
  • Votes in Favor: 88,421,972 (99.94% of votes polled)
  • Votes Against: 56,533 (0.06% of votes polled)
  • Promoter Voting: 87,379,477 votes cast, all in favor
  • Public Institutional Voting: 1,099,028 votes cast, with 1,042,495 in favor (94.86%) and 56,533 against (5.14%)

Resolution 3: Appointment of Mr. Ashok Kalra

  • Total Votes Cast: 88,478,505 (32.00% of outstanding shares)
  • Votes in Favor: 88,396,743 (99.91% of votes polled)
  • Votes Against: 81,810 (0.09% of votes polled)
  • Promoter Voting: 87,379,477 votes cast, all in favor
  • Public Institutional Voting: 1,099,028 votes cast, with 1,017,218 in favor (92.55%) and 81,810 against (7.45%)

Scrutinizer's Role and Findings

Mr. Abhishek Jain, Proprietor of M/s Abhishek J & Co., Company Secretaries (Membership No. F11233, CP No. 16592), was appointed as Scrutinizer by the Board of Directors on May 20, 2026. His responsibilities included:

  • Unblocking electronic votes at the end of the voting period in the presence of two non-employee witnesses
  • Downloading and scrutinizing the list of shareholders who voted for or against each resolution from NSDL's e-voting system
  • Maintaining a register of all electronic votes cast until minutes are approved

Scrutinizer's Report Details:

Resolution 1: 267 members voted in favor (88,426,657 shares, 99.94%), 48 members voted against (53,208 shares, 0.06%), 0 invalid votes

Resolution 2: 267 members voted in favor (88,421,972 shares, 99.94%), 47 members voted against (56,533 shares, 0.06%), 0 invalid votes

Resolution 3: 267 members voted in favor (88,396,743 shares, 99.91%), 46 members voted against (81,810 shares, 0.09%), 0 invalid votes

Compliance Confirmation

The voting was conducted in compliance with Section 108 and 109 of the Companies Act, 2013, Rule 21(2) of the Companies (Management and Administration) Rules, 2014, Secretarial Standard SS-2, relevant MCA Circulars, and Regulation 44 of SEBI LODR Regulations. The scrutinizer confirmed the process was fair and transparent.

Additional Information

The voting results and scrutinizer's report are available on the company's website at www.rajnandinimetal.com. The total number of shareholders on the record date was not explicitly stated, but 229,595 shareholders were noted as present in the meeting either in person or through proxy (though this appears to be a template artifact as the meeting was conducted exclusively through e-voting).