Rajoo Engineers 39th AGM Notice and Resolutions

Meeting Details

Date: Tuesday, September 29, 2026
Time: 12:00 p.m.
Location: Registered Office of the Company at Rajoo Avenue, Survey No. 210, Plot No. 1, Industrial Area, Veraval (Shapar), Dist- Rajkot, Gujarat - 360024, India
Type: 39th Annual General Meeting

Proposed Resolutions and Implications

Ordinary Business:

1. Adoption of Financial Statements: To consider and adopt (i) Standalone Financial Statements for FY ended March 31, 2026 with Reports of Board of Directors and Auditors, and (ii) Consolidated Financial Statements for FY ended March 31, 2026 with Report of Auditors.

2. Declaration of Final Dividend: To declare a Dividend of ₹0.15 per equity share of face value of ₹1 each (15%) for the financial year ended March 31, 2026.

3. Appointment of Director Retiring by Rotation: To appoint Ms. Khushboo Chandrakant Doshi (DIN: 00025581) who retires by rotation under Section 152(6) of Companies Act, 2013 and seeks re-appointment.

4. Appointment of Director Retiring by Rotation: To appoint Mr. Utsav Kishorbhai Doshi (DIN: 00174486) who retires by rotation under Section 152(6) of Companies Act, 2013 and seeks re-appointment.

Special Business:

5. Ratification of Cost Auditor's Remuneration: Ordinary Resolution to ratify remuneration of ₹40,000/- plus applicable GST and reimbursement of out-of-pocket expenses to M/s. Shailesh Thaker & Associates, Cost Accountants (Mem No.: 6239 & Firm Registration No.: 101454) for FY 2026-27.

6. Appointment of Mr. Sunil Jain as Director: Ordinary Resolution to appoint Mr. Sunil Jain (DIN: 00043541) as Director (Non-Executive, Non-Independent) with effect from July 01, 2026, liable to retire by rotation.

7. Approval of Professional Fees: Ordinary Resolution to approve payment of professional fees to Mr. Sunil Jain (DIN: 00043541) and Mr. Pratik Kothari (DIN: 03550736), Non-Executive Directors, not exceeding ₹1.00 crore per Director per financial year.

8. Appointment of Mrs. Hetal Dobariya as Independent Director: Special Resolution to appoint Mrs. Hetal Dobariya (DIN: 11914224) as Director (Non-Executive, Independent) for a first term of 5 years from September 01, 2026, not liable to retire by rotation.

Voting Process and Methods

Remote e-Voting Period: Saturday, September 26, 2026 (09:00 A.M. IST) to Monday, September 28, 2026 (05:00 P.M. IST)
E-Voting Service Provider: National Securities Depository Limited (NSDL)
Cut-off Date: Tuesday, September 22, 2026
Voting Methods:
Electronic voting through NSDL platform
Physical voting at meeting venue
Proxy voting allowed (proxy form provided)
Shareholders who vote remotely cannot vote again at the meeting venue

Key Director Details

Scrutinizer Appointment

CS Janvi N. Davda, Practising Company Secretary (Membership No. F13895 and COP: 28288) at Rajkot, has been appointed as Scrutinizer to scrutinize both remote e-voting and polling process. The Scrutinizer will count votes immediately after the meeting and submit a consolidated report within two working days.

Compliance Confirmation

The notice confirms compliance with:

SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
Companies Act, 2013
Companies (Management and Administration) Rules, 2014
Investor Education and Protection Fund Authority Rules
All relevant provisions for dividend distribution, e-voting, and shareholder communication

Dividend Information

Record Date: Tuesday, September 22, 2026
Payment Date: After September 29, 2026 (if declared)
TDS Applicable: Dividend income taxable in shareholders' hands with TDS deduction
Unclaimed Dividend: Transferred to IEPF after 7 years

Additional Information

Explanatory Statement pursuant to Section 102 of Companies Act, 2013 provided
All documents available for inspection at registered office
Green initiative emphasized for electronic communication
Route map to venue provided in annexure
KYC details mandatory for all shareholders
Physical shares must be converted to demat form for transfer