Meeting Details

The 39th Annual General Meeting was held on Tuesday, 15th September 2026 at 12:00 PM at Rajvi House, Plot No. 109, Sector-08, Gandhidham - 370201, Kachchh, Gujarat, India. The meeting concluded at 12:45 PM.

Voting Process and Scrutinizer Appointment

The company appointed Dipak Jogi, Practising Company Secretary, as Scrutinizer to scrutinize the remote e-voting and poll process. Central Depository Services (India) Limited (CDSL) was engaged as the agency for providing remote e-voting facility with EVSN 260814009.

The voting period was open for 4 days from Friday, 11th September 2026 (09:00 am IST) to Monday, 14th September 2026 (05:00 pm IST). The cut-off date for determining members entitled to vote was 08th September 2026.

Resolution Outcomes

All five resolutions mentioned in the Notice of 39th AGM dated 11th August 2026 were passed with requisite majority:

Ordinary Business

Resolution 1: To consider and adopt the Audited financial statements for the financial year ended 31st March 2026 together with Reports of Directors and Auditors

  • Result: Ordinary Resolution PASSED
  • Total Votes Cast in Favour: 4,401,210 (100% of total valid votes)
  • Votes Against: 0
  • Invalid Votes: 0

Resolution 2: To appoint a Director in place of Mr. Maulin Bhavesh Acharya (DIN: 00010405), who retires by rotation

  • Result: Ordinary Resolution PASSED
  • Total Votes Cast in Favour: 1,424,560 (99.93% of total valid votes)
  • Votes Against: 1,000 (0.07% of total valid votes)
  • Invalid Votes: 0

Special Business

Resolution 3: Approval of related party transaction with Mr. Bhupendrasinh Dalpatsinh Rana

  • Result: Ordinary Resolution PASSED
  • Total Votes Cast in Favour: 3,750,210 (99.97% of total valid votes)
  • Votes Against: 1,000 (0.03% of total valid votes)
  • Invalid Votes: 0

Resolution 4: Approval of Related Party Transaction with RCC Limited

  • Result: Ordinary Resolution PASSED
  • Total Votes Cast in Favour: 774,560 (99.87% of total valid votes)
  • Votes Against: 1,000 (0.13% of total valid votes)
  • Invalid Votes: 0

Resolution 5: Alteration in Object clause of the Memorandum of Association (MOA) of the Company

  • Result: Special Resolution PASSED
  • Total Votes Cast in Favour: 4,400,210 (99.98% of total valid votes)
  • Votes Against: 1,000 (0.02% of total valid votes)
  • Invalid Votes: 0

Shareholder Participation Details

  • Total number of shareholders on record date: 515
  • Shareholders present in meeting (physical): 11 (5 Promoters/Promoter Group + 6 Public)
  • Shareholders attended through video conferencing: 0
  • Promoters and Promoter Group shares held: 3,761,000
  • Public Institutions shares held: 1,623,325
  • Public Non-Institutions shares held: 941,200
  • Total outstanding shares: 6,325,525
  • Total votes polled: 4,401,210 (69.58% of total outstanding shares)

Voting Method

All voting was conducted through electronic voting (CDSL platform). No votes were cast through physical ballot paper despite provision being made.

Additional Information

The report has been uploaded on the company's website (www.rajvilogitrade.com) and on CDSL's website (www.evotingindia.com).