Meeting Details

The 41st Annual General Meeting will be held on Thursday, August 13, 2026 at 3:00 p.m. through Video Conferencing (VC)/Other Audio Visual Means (OAVM). The venue is deemed to be the Registered Office at 51-52, Free Press House, Nariman Point, Mumbai 400 021.

Ordinary Business Items

1. Adoption of Financial Statements: To consider and adopt the audited financial statements for the financial year ended March 31, 2026, together with reports of Board of Directors and Statutory Auditors.

2. Final Dividend Declaration: To declare a final dividend of ₹0.25 per equity share of face value ₹5 each for financial year ended March 31, 2026.

3. Director Re-appointment: To appoint Mrs. Nilanjana Ramsinghani (DIN: 01327609) who retires by rotation and offers herself for re-appointment.

4. Statutory Auditor Appointment: To appoint M/s Dayal & Lohia, Chartered Accountants (Registration Number 102200W) as Statutory Auditors for a term of 5 consecutive years from conclusion of 41st AGM until conclusion of 46th AGM in 2031. Remuneration and reimbursement of out-of-pocket expenses to be mutually agreed between Board and Auditors.

Special Business Item

5. Cost Auditor Remuneration Ratification: To ratify remuneration of ₹1,90,000 plus applicable taxes and out-of-pocket expenses payable to M/s. Arun Agrawal & Co., Cost Accountants (Firm Registration No. 001229) for conducting cost audit for financial year ending March 31, 2027.

Dividend Information

  • Record Date: Friday, July 31, 2026
  • Payment Date: On or after Thursday, September 3, 2026
  • Dividend Amount: ₹0.25 per equity share (5% of face value ₹5)
  • Payment Mode: Electronic mode only as mandated by SEBI
  • Unclaimed Dividend: Details provided for dividends from FY2018-19 to FY2025-26, totaling ₹15,17,521.85 across various periods

Tax Deduction at Source (TDS) on Dividend

  • Resident Members with valid PAN: 10% TDS (20% if PAN not linked with Aadhaar)
  • Resident Members without PAN: 20% TDS
  • Non-Resident Members: 20% plus applicable surcharge and cess, with option to claim DTAA benefits
  • TDS Exemption: No TDS if dividend does not exceed ₹10,000 during tax year 2026-27
  • Document Submission Deadline: Tuesday, August 4, 2026

Voting Information

  • Cut-off Date: Thursday, August 6, 2026
  • Remote E-voting Period: Sunday, August 9, 2026 (9:00 a.m.) to Wednesday, August 12, 2026 (5:00 p.m.)
  • Scrutinizer: M/s. Kavita Raju Joshi, Practicing Company Secretaries
  • Results Declaration: Within 48 hours of AGM conclusion on company website and stock exchange websites

Auditor Changes

  • Retiring Auditors: M/s Khandelwal & Mehta LLP complete their two consecutive terms concluding at 41st AGM
  • New Auditors: M/s Dayal & Lohia, Chartered Accountants proposed with no material change in remuneration compared to previous auditors

Director Details for Re-appointment

  • Mrs. Nilanjana Ramsinghani: First appointed May 31, 2015, MBA qualified with 38 years experience in Business Administration and International Trade
  • Shareholding: Nil
  • Remuneration (FY2025-26): ₹75,000 sitting fees for Board and Committee meetings
  • Other Directorships: Rama Petrochemicals Limited
  • Committee Memberships: Stakeholder Relationship Committee member at Rama Petrochemicals Limited
  • Board Meeting Attendance: 4 out of 4 meetings in FY2025-26
  • Relationship: Related to Mr. Haresh D. Ramsinghani, Chairman and Managing Director

Additional Information

  • Annual Report Availability: Electronic copy sent to registered email addresses, physical copy available on request
  • IEPF Transfers: During FY2025-26, final dividend of ₹3,88,406 pertaining to FY2017-18 and 27,538 equity shares transferred to IEPF Authority
  • Share Dematerialization: Mandatory for all service requests as per SEBI guidelines
  • Contact Information: Company Secretary - Bhavna Dave, Email - compliance@ramaphosphates.com, RTA - MUFG Intime India Private Limited