Meeting Details

  • Date: Saturday, 30th May 2026
  • Time: 12:00 noon to 12:34 pm IST (34 minutes duration)
  • Location: Conducted through Video Conferencing (VC) / Other Audio Visual Means (OAVM)
  • Type: 1st Extraordinary General Meeting for financial year 2026-27

Proposed Resolutions and Implications

The EGM considered and put to vote two special resolutions:

  • Special Resolution 1: To increase the Authorised Share capital of the company and consequent alteration of clause V of memorandum of association
  • Special Resolution 2: Approval for the appointment of Mrs. Seema Vijay Sanghavi (DIN: 11046663) as an executive director of the company liable to retire by rotation

Voting Process and Methods

The Company provided multiple voting methods:

  • Remote e-voting through MUFG Intime India Pvt. Ltd. (formerly Link Intime India Pvt. Ltd.)
  • Remote e-voting period: Wednesday, 27th May 2026 at 9:00 a.m. IST to Friday, 29th May 2026 at 5:00 p.m. IST
  • E-voting facility during EGM: Available for members present at the meeting who hadn't voted remotely
  • Additional voting time: 15 minutes after conclusion of the EGM
  • Cut-off date for entitlement: Saturday, 23rd May 2026

Shareholder Participation and Quorum

  • Total shareholders as of cut-off date: 55,507 shareholders holding 6,79,95,235 shares
  • Members present through VC: 58 members (including representatives)
  • Quorum was confirmed to be in order as per Section 103 of Companies Act, 2013 and MCA circulars

Scrutinizer Appointment and Role

  • M/s. TNT & Associates, Practicing Company Secretaries, Vadodara were appointed as scrutinizers
  • Mr. Niraj Trivedi (Partner - TNT & Associates) served as Secretarial Auditor & Scrutinizer for e-voting
  • The scrutinizer was responsible for scrutinizing the remote e-voting process

Directors and Officials Present

Directors present through Video Conference:

  • Mrs. Seema Sanghavi - Executive Director
  • Mr. R V Sreeram - Independent Director
  • Mrs. Karuna Advani - Independent Director
  • Mr. Rajash Shah - Independent Director (also Chairman of Audit Committee and Stakeholders Relationship Committee)
  • Mr. Umeshsinh Rathod - Independent Director
  • Mr. Kashyap Shah - Independent Director

In Attendance:

  • Mr. Umang Lalpurwala - Company Secretary
  • Mr. Niraj Trivedi - Secretarial Auditor & Scrutinizer

Compliance with Regulations

The meeting was conducted in compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies Act, 2013 (Section 103 for quorum)
  • MCA and SEBI Circulars issued from time to time regarding virtual meetings
  • Regulation 44(3) requirements for voting results to be submitted separately

Additional Proceedings

  • The Company Secretary confirmed notice was emailed to all members with registered email IDs
  • Members were given opportunity to raise queries on agenda items, which were answered by the Chairman
  • Mr. Vijay Sanghavi, Managing Director, addressed shareholders on company growth and EGM purpose
  • The proceedings are available on the company website at www.ratnaveer.com