AGM Logistics
- Meeting Date: Tuesday, 11th August, 2026
- Time: 12:15 P.M. (IST) as per covering letter; 12:30 P.M. as per notice
- Mode: Video Conference (VC) / Other Audio-Visual Means (OAVM)
- Cut-off date for voting eligibility: 4th August, 2026
- Register of Members closure: 5th August to 11th August, 2026 (both days inclusive)
Ordinary Business Items
Item 1: Adoption of Financial Statements
To consider and adopt the audited standalone financial statements for the financial year ended March 31, 2026, together with reports of the Board of Directors and Statutory Auditors, pursuant to Sections 129 and 134 of the Companies Act, 2013.
Item 2: Re-appointment of Director
To re-appoint Mrs. Bindu Sawhney (DIN: 08060807) as Non-Executive Director who retires by rotation and is eligible for re-appointment. Details provided in Annexure-I:
- Date of first appointment: 21/02/2018
- Shareholding as on 31st March 2025: 4,19,188 shares
- Board meetings attended during year: 5
- Relationships: Mother of Mr. Rahul Sawhney and mother-in-law of Mrs. Megha Chawla
Item 3: Appointment of Statutory Auditors
To appoint M/s Nahar V and Company, Chartered Accountants (FRN: 010443C) as statutory auditors for a term of five consecutive years from conclusion of 9th AGM until conclusion of 14th AGM of 2031, at remuneration to be mutually agreed between Board and auditors.
Special Business Items
Item 4: Casual Vacancy Auditor Appointment
To appoint M/s Nahar V and Company, Chartered Accountants (FRN: 010443C) to fill casual vacancy caused by resignation of previous statutory auditors M/s N G M K S & Associates (FRN: 024492N) who resigned effective 11th May, 2026. The new auditors would hold office until the ensuing AGM (2025-2026).
Item 5: Managing Director Remuneration Approval (Special Resolution)
To approve remuneration exceeding limits under Section 197 for Mr. Rahul Sawhney (DIN: 07635427), Managing Director:
- Remuneration not exceeding ₹8,33,300 per month
- Medical reimbursement up to one month's salary per year
- Travelling expenses reimbursement for family
- Car, telephone, cell phone, PC provided with maintenance
- Perquisites including HRA, medical, travelling allowances, club fees
- In event of loss/inadequacy of profits, remuneration as per Schedule V limits
- Profile: 7 years industrial experience, BBA from IITM University, promoter of company
- Shareholding: 12,11,947 shares
- Board meetings attended: 5
Item 6: Executive Director Remuneration Approval (Special Resolution)
To approve remuneration exceeding limits under Section 197 for Mrs. Megha Chawla (DIN: 09473673), Executive Director:
- Remuneration not exceeding ₹4,16,000 per month
- Same benefits package as Managing Director (medical, travelling, car, etc.)
- Profile: 4 years HR and administrative experience, B.Ed from Guru Gobind Singh Indraprastha University
- Shareholding: 2 shares
- Board meetings attended: 5
Item 7: Non-Executive Director Remuneration Approval (Special Resolution)
To approve remuneration exceeding limits under Section 197 for Mrs. Bindu Sawhney (DIN: 08060807), Non-Executive Director:
- Remuneration not exceeding ₹4,16,000 per month
- Same benefits package as other directors
- Profile: 10 years operations and administration experience, History Honors from Daulat Ram College
- Shareholding: 2 shares
- Board meetings attended: 5
Voting Arrangements
- Remote e-voting period: 8th August 2026 (9:00 AM) to 10th August 2026 (5:00 PM)
- Service provider: Central Depository Services (India) Limited (CDSL)
- Scrutinizer: Mr. Sumit Bajaj, proprietor of M/s Sumit Bajaj & Associates
- Results declaration: Within 48 hours of AGM conclusion
- Physical proxy attendance: Not available due to virtual meeting
Shareholder Services Information
- Annual report sent only through email to registered shareholders
- Members requested to update PAN, bank details, and contact information with DP/RTA
- Queries to be sent to cs@sawhneyauto.com
- Documents available for electronic inspection by members