Date, Location, and Type of Meeting

The 16th AGM was held on Tuesday, 29 September 2026, from 11:00 A.M. to 11:40 A.M. (IST). The meeting was conducted entirely through Video Conferencing (VC) / Other Audio Visual Means (OAVM), in accordance with circulars issued by the Ministry of Corporate Affairs (MCA) and SEBI, and under the provisions of the Companies Act, 2013 and its rules.

Attendees

  • Directors Present: Mr. Parmod Sagar (Chairman, in person), Mr. Pankaj Malhan (Managing Director & CEO, in person), Mr. Nazim Sheikh (Independent Director, via VC), Ms. Sonu Chadha (Independent Director, via VC), Mr. Kamal Sarda (Independent Director, via VC), Mr. Priyabrata Panda (Independent Director, via VC), and Mr. Alvaro Martin Rivero (Non-Executive Director, via VC).
  • Company Officials: Mr. Azim Syed (Chief Financial Officer, in person), Mr. Sanjay Kumar (Company Secretary, in person).
  • Auditors and Representatives: Mr. Anurag Khandelwal (Price Waterhouse Chartered Accountants LLP, Statutory Auditors, in person), Mr. Ashwin Bakshi (BSR & Co. LLP, proposed Statutory Auditors for FY2026-27 to FY2030-31, via VC), Mr. Naresh Verma (M/s Naresh Verma & Associates, Secretarial Auditor, via VC).
  • Members: 38 members attended virtually, either personally or through authorized representatives.

Quorum and Meeting Conduct

The Company Secretary confirmed that requisite quorum was present for the meeting. The notice of the meeting, Board's Report, and Auditors' Report were taken as read with members' consent. The proceedings were live-streamed via the National Securities Depository Limited (NSDL) website, and statutory registers were available for electronic inspection during the meeting.

Summary of Proposed Resolutions

The following resolutions were put to vote via remote e-voting and e-voting during the meeting:

Ordinary Business

1. Adoption of audited standalone financial statements for the financial year ended March 31, 2026, together with Reports of the Board of Directors and Auditors (Ordinary Resolution).

2. Adoption of audited consolidated financial statements for the financial year ended March 31, 2026, together with Report of the Auditors (Ordinary Resolution).

3. Declaration of a final dividend on equity shares for the financial year ended March 31, 2026 (Ordinary Resolution).

4. Appointment of Mr. Parmod Sagar (DIN: 06500871), who retires by rotation, as a Director (Ordinary Resolution).

5. Appointment of Mr. Gustavo Lucio Goncalves Franco (DIN: 08754857), who retires by rotation, as a Director (Ordinary Resolution).

Special Business

6. Appointment of Mr. Pankaj Malhan (DIN: 08516185) as a Director (Ordinary Resolution).

7. Appointment of Mr. Pankaj Malhan (DIN: 08516185) as Managing Director and Chief Executive Director (Special Resolution).

8. Appointment of Statutory Auditors to fill casual vacancy (Ordinary Resolution).

9. Appointment of Statutory Auditors of the Company (Ordinary Resolution).

10. Ratification of remuneration of Cost Auditors for the financial year ending March 31, 2027 (Ordinary Resolution).

Voting Process and Methods

Voting was conducted through remote e-voting and e-voting during the meeting. The Company Secretary was authorized to conduct the voting process, receive and countersign the Scrutinizer's Report, and declare the results in compliance with the Companies Act, 2013 and other applicable laws.

Key Voting Outcomes and Scrutinizer's Role

The voting results were not disclosed in this document; they are to be announced within two working days from the conclusion of the AGM. The consolidated results of e-voting and the Scrutinizer's Report will be intimated to the stock exchanges (BSE and NSE) and placed on the company's website and NSDL's website.

Compliance with Laws and Regulations

The AGM was conducted in full compliance with the Companies Act, 2013, its rules, Secretarial Standards, and SEBI Listing Regulations. The mode of meeting adhered to MCA and SEBI circulars.

Additional Information

The Chairman made opening remarks covering safety measures, risk management, internal controls, and the company's performance for FY2025-26. Members were given opportunities to seek clarifications, and the Chairman responded to queries. The meeting concluded with thanks to stakeholders.