Meeting Details

The 35th Annual General Meeting of Royale Manor Hotels and Industries Limited is scheduled to be held on Monday, September 28, 2026 at 03:30 p.m. (IST) through Video Conferencing (VC) / Other Audio Visual Means (OAVM).

Ordinary Business Agenda

Item 1: Consideration and Adoption of Audited Financial Statements

  • To consider and adopt the Audited Financial Statements of the Company for the Financial Year ended March 31, 2026
  • To consider and adopt the Reports of the Board of Directors and Auditors thereon
  • The financial statements have been approved by the Board on recommendation of the Audit Committee
  • M/s. Naimish N Shah & Co. (ICAI Firm Regn. No. 106829W, ICAI Membership No. 033747) issued an unmodified audit report
  • Financial statements represent a true and fair view of the state of affairs of the Company
  • Documents circulated to members and available on company website www.rmhil.com under "Investors" section

Item 2: Re-appointment of Director

  • Re-appointment of Mr. Vishwajeetsingh U Champawat (DIN: 00519755) as Director (Executive)
  • Retires by rotation and being eligible, offers himself for re-appointment
  • Pursuant to Section 152(6) of Companies Act, 2013
  • First appointed on November 14, 2019
  • 12 years of experience in Management & Finance
  • Qualification: B.Sc. (Honours), Business Management from Brunel University, U.K.
  • Current remuneration: ₹43,15,200 per annum (last drawn)
  • Shareholding: 2,300 equity shares as beneficial owner
  • Not disqualified under Section 164 of Companies Act, 2013
  • No directorships in other companies (including listed companies)
  • No committee memberships across public companies
  • Spouse of Mrs. Mrinalini Singh, Non-executive non-Independent Director of the company
  • Terms: Re-appointed as Director (Executive), liable to retire by rotation

Shareholder Information

Record Date and Register Closure

  • Register of Members and Share Transfer Books will remain closed from September 22, 2026 to September 28, 2026 (both days inclusive)
  • Cut-off date for determining voting rights: September 21, 2026
  • Voting rights proportionate to paid-up equity share capital as on cut-off date

Voting Procedures

  • Remote e-voting period: Friday, September 25, 2026 (9:00 a.m.) to Sunday, September 27, 2026 (5:00 p.m.)
  • E-voting service provider: National Securities Depository Limited (NSDL)
  • Shareholders can vote through NSDL e-Voting system (www.evoting.nsdl.com)
  • Physical shareholders require EVEN number followed by Folio Number
  • Demat shareholders can use DP ID + Client ID (NSDL) or 16-digit Beneficiary ID (CDSL)
  • Scrutinizer: Ms. Rupal Patel, Practicing Company Secretary
  • Results to be declared within 48 hours of meeting conclusion and posted on company website

Virtual Meeting Access

  • AGM conducted through Video Conferencing (VC) / Other Audio Visual Means (OAVM)
  • Members can join 15 minutes before and after scheduled commencement time
  • Facility available for 1,000 members on first-come-first-served basis (excludes large shareholders, promoters, institutional investors, directors, KMPs, committee chairs, auditors)
  • Attendance through VC/OAVM counts for quorum under Section 103 of Companies Act, 2013
  • No proxy appointments allowed for virtual meetings

Communication Methods

  • Notice and Annual Report sent electronically to members with registered email addresses
  • Physical copies available upon request for members who have registered email addresses
  • Documents available for electronic inspection without fee from notice date until AGM date
  • Email for document inspection: royalemanorhotels@rediffmail.com

Additional Notes

  • No amount required to be transferred to Investor Education and Protection Fund (IEPF)
  • Securities transfer only in dematerialized form effective April 1, 2019
  • Bank particulars for dividend payment taken from depository participants for demat holders
  • PAN submission mandatory for all securities market participants