Meeting Details

  • Date: Thursday, September 24, 2026
  • Time: Commenced at 4:45 p.m., concluded at 5:02 p.m.
  • Location: Conducted through Video Conferencing (VC) facility or Other Audio Visual Means (OAVM) without physical presence of members
  • Type: 110th Annual General Meeting

Proposed Resolutions and Implications

The AGM considered and approved eight resolutions:

1. Ordinary Resolution: To receive, consider and adopt the Audited Financial Statements (Standalone and Consolidated) for the financial year ended March 31, 2026 together with Reports of Board of Directors and Auditors

2. Ordinary Resolution: To declare final dividend of ₹2.50 per fully paid-up equity share for FY ended March 31, 2026

3. Ordinary Resolution: To appoint Director in place of Shri. Deepak Rameshchandra Shah (DIN: 06954206) who retires by rotation and offers himself for re-appointment

4. Ordinary Resolution: Ratification of Cost Auditor Remuneration

5. Special Resolution: Approval of Remuneration to be paid to Shri. Hiren M. Shah (DIN: 00071077), Executive Chairman

6. Special Resolution: Approval of Remuneration to be paid to Shri. Bharat M. Shah (DIN: 00071248), Managing Director

7. Special Resolution: Approval of Remuneration to be paid to Shri. Viraj M. Shah (DIN: 00071616), Managing Director

8. Special Resolution: Approval for Increment in Remuneration of Shri. Purav Hiren Shah (DIN: 00123460), CEO, Whole Time Director and CFO

All resolutions were passed with requisite majority.

Voting Process and Methods

The company provided two voting methods:

  • Remote e-voting: Available from Monday, September 21, 2026 at 09:00 a.m. IST to Wednesday, September 23, 2026 at 05:00 p.m. IST
  • E-voting during AGM: Available to members present at the virtual AGM who had not cast their vote through remote e-voting

The voting was conducted using the facility offered by National Securities Depository Limited (NSDL).

Key Voting Outcomes

Overall Participation

  • Total shareholders on record: 9,939
  • Shareholders present through VC: 36 (Promoters: 13, Public: 23)
  • Total shares outstanding: 33,440,000
  • Total votes polled: 19,130,221 shares (57.21% of outstanding shares)

Resolution-wise Results:

Resolution 1 (Ordinary - Financial Statements)

  • Votes in favor: 19,122,697 (99.96%)
  • Votes against: 7,524 (0.04%)

Resolution 2 (Ordinary - Final Dividend ₹2.50)

  • Votes in favor: 19,122,707 (99.96%)
  • Votes against: 7,514 (0.04%)

Resolution 3 (Ordinary - Director Reappointment)

  • Votes in favor: 19,122,707 (99.96%)
  • Votes against: 7,514 (0.04%)

Resolution 4 (Ordinary - Cost Auditor Remuneration)

  • Votes in favor: 19,122,707 (99.96%)
  • Votes against: 7,514 (0.04%)

Resolution 5 (Special - Executive Chairman Remuneration)

  • Votes in favor: 19,122,647 (99.96%)
  • Votes against: 7,574 (0.04%)

Resolution 6 (Special - Managing Director Remuneration)

  • Votes in favor: 19,122,647 (99.96%)
  • Votes against: 7,574 (0.04%)

Resolution 7 (Special - Managing Director Remuneration)

  • Votes in favor: 19,122,647 (99.96%)
  • Votes against: 7,574 (0.04%)

Resolution 8 (Special - CEO Remuneration Increment)

  • Votes in favor: 19,122,647 (99.96%)
  • Votes against: 7,574 (0.04%)

Category-wise Voting Breakdown:

Promoter & Promoter Group

  • Shares held: 25,047,640
  • Votes polled: 18,615,320 (74.32% participation)
  • All resolutions: 100% in favor, 0% against

Public - Institutions

  • Shares held: 5,286
  • Votes polled: 2,695 (50.98% participation)
  • All resolutions: 100% in favor, 0% against

Public - Non-Institutions

  • Shares held: 8,387,074
  • Votes polled: 512,206 (6.11% participation)
  • Ordinary resolutions: 98.53% in favor, 1.47% against
  • Special resolutions: 98.52% in favor, 1.48% against

Scrutinizer's Role and Findings

Anuja Parikh of Parikh & Associates, Practising Company Secretaries, was appointed as Scrutinizer to conduct the remote e-voting process and scrutinize e-voting during the AGM.

The scrutinizer confirmed that:

  • The voting period for remote e-voting commenced on September 21, 2026 (09:00 a.m. IST) and ended on September 23, 2026 (05:00 p.m. IST)
  • Shareholders holding shares as of the cut-off date (September 17, 2026) were entitled to vote
  • After closure of e-voting at the AGM, votes from both remote e-voting and e-voting during AGM were unblocked and counted
  • No invalid votes were cast across all resolutions

Compliance Confirmation

The company confirmed compliance with:

  • Companies Act, 2013
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies (Management & Administration) Rules, 2014 as amended
  • MCA Circulars dated April 8, 2020, April 13, 2020, May 5, 2020, and subsequent circulars including the latest dated September 22, 2025

Additional Information

The voting results and scrutinizer's report were uploaded on the company's website (www.rubymills.com) and NSDL's website (www.evoting.nsdl.com).