Meeting Details

The 41st Annual General Meeting of Rupa & Company Limited was held on Friday, September 18, 2026 at 11:30 a.m. (IST) through Video Conferencing/Other Audio Visual Means (VC/OAVM). The meeting commenced at 11:30 a.m. and concluded at 12:46 p.m. (IST), including time allowed for e-voting at AGM.

Attendance and Logistics

  • Mr. Rajat Arora, Company Secretary and Compliance Officer, welcomed members and briefed about meeting guidelines
  • Remote e-Voting facilities were provided through National Securities Depositories Limited (NSDL) from September 15, 2026 (9:00 a.m. IST) to September 17, 2026 (5:00 p.m. IST)
  • E-voting during AGM was also available to members
  • Statutory Registers and relevant documents were available for electronic inspection during meeting
  • All Directors attended except Mr. Prahlad Rai Agarwala, Chairman and Whole-time Director, who was unable to attend due to other pre-occupation
  • Representatives of Statutory Auditors and Secretarial Auditor attended through VC/OAVM
  • Mr. Kunj Bihari Agarwal, Managing Director, presided as Chairman in absence of Mr. Prahlad Rai Agarwala

Memorial Note

The Company noted the sad demise of Mr. Ashok Bhandari, Independent Director, on August 03, 2026, and placed on record appreciation for his dedicated services and contributions.

Business Transacted

The following items from the Notice dated May 26, 2026 were considered:

Ordinary Business

  • Item 2: Declaration of dividend of 300% i.e. ₹3/- per equity share of face value of ₹1/- each, fully paid up, for Financial Year ended March 31, 2026 (Ordinary Resolution)
  • Item 3: Re-appointment of Mr. Prahlad Rai Agarwala (DIN: 00847452) who retires by rotation under Section 152(6) of Companies Act, 2013 (Ordinary Resolution)
  • Item 4: Re-appointment of Mr. Niraj Kabra (DIN: 08067989) who retires by rotation under Section 152(6) of Companies Act, 2013 (Ordinary Resolution)

Special Business

  • Item 5: Re-appointment of Mr. Vikash Agarwal (DIN: 00230728) as Whole-time Director for further period of 5 years with effect from May 23, 2027 and to fix his remuneration (Special Resolution)
  • Item 6: Re-appointment of Mr. Sunil Chandiramani (DIN: 00524035) as Independent Director for second term of 5 consecutive years with effect from May 23, 2027 (Special Resolution)
  • Item 7: Revision in terms of remuneration of Mr. Niraj Kabra (DIN: 08067989), Executive Director (Special Resolution)

Shareholder Engagement

Twelve (12) members expressed views and sought clarifications, which were addressed by Mr. Sumit Khowala, Chief Financial Officer.

Voting Process

Mr. Raj Kumar Banthia, Practicing Company Secretary, Partner of M/s. MKB & Associates, was appointed as Scrutinizer for voting process. Voting results and Scrutinizer's Report will be submitted to Stock Exchanges within prescribed timeline and made available on company website and NSDL website.

Meeting Conclusion

The e-voting facility remained open for 15 minutes after meeting conclusion to enable members who hadn't voted through remote e-Voting to cast votes. The AGM formally concluded at 12:46 p.m. (IST).

Regulatory Compliance Note

This document does not constitute minutes of the proceedings of the Annual General Meeting. The Voting Results and Scrutinizer's Report pursuant to Regulation 44(3) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 will be submitted separately.