Meeting Details

  • Type of Meeting: Postal Ballot through remote e-voting only
  • Cut-off Date: June 05, 2026
  • E-voting Period: Thursday, June 11, 2026 at 9:00 AM IST to Friday, July 10, 2026 at 5:00 PM IST
  • Results Announcement: On or before Tuesday, July 14, 2026

Proposed Resolutions and Implications

Item No. 1: Appointment of Mr. Bikash Agrawal (DIN: 09231728) as Executive Director

  • Special Resolution to appoint Mr. Bikash Agrawal as Executive Director liable to retire by rotation
  • Remuneration set at 1% of Profit After Tax (PAT) of the immediately preceding financial year
  • Minimum remuneration payable if company has no profits or inadequate profits
  • Mr. Agrawal is currently Chief Strategy Officer with 18+ years experience in corporate finance and banking

Item No. 2: Redesignation of Mr. Suresh Kumar Goyal (DIN: 00318141) as Chairman and Managing Director

  • Special Resolution to redesignate from 'Chairman & Executive Director' to 'Chairman & Managing Director'
  • Effective from May 09, 2026 until May 31, 2029 (remaining tenure)
  • Becomes liable to retire by rotation under Section 152 of Companies Act, 2013
  • All other terms and remuneration (₹18 million FY2025-26) remain unchanged

Item No. 3: Revision in Remuneration of Mr. Saurabh Patil (DIN: 11265825), Executive Director

  • Special Resolution to revise remuneration from ₹3.00 million to ₹3.60 million per annum effective April 01, 2026
  • Annual increments subject to overall ceiling of ₹10.00 million per annum until April 01, 2031
  • Previously approved at Annual General Meeting held September 29, 2025

Item No. 4: Revision in Remuneration of Mr. Bhavesh Khetan (DIN: 10249740), Executive Director

  • Special Resolution to change remuneration structure to 1% of PAT of immediately preceding financial year
  • Previously receiving ₹1.00 million per month (₹12.00 million annually)
  • Remuneration includes salary, performance incentive, perquisites, and allowances

Voting Process and Methods

  • Voting Method: Remote e-voting only (no physical polling)
  • Service Provider: KFin Technologies Limited (KFinTech)
  • Shareholder Eligibility: Members registered as of June 05, 2026 cut-off date
  • Voting Rights: Proportional to shareholding as on cut-off date
  • For demat holders: Voting through NSDL/CDSL platforms
  • For physical shareholders: Voting through KFinTech platform with EVEN 9787
  • Institutional shareholders must submit board resolutions authorizing voting

Scrutinizer Appointment

  • Mr. Rohtash Kumar Agrawal, Practising Company Secretary (Membership No.: F5537), appointed as Scrutinizer
  • Scrutinizer will submit report to Managing Director & CEO after completion of scrutiny
  • Scrutinizer's decision on validity of cast votes is final

Compliance with Regulations

  • Complies with Sections 108, 110 of Companies Act, 2013 and Rules 20, 22 of Companies (Management and Administration) Rules, 2014
  • Follows MCA Circulars: 14/2020, 17/2020, 09/2024, and 03/2025
  • Adheres to Regulation 44 of SEBI LODR Regulations, 2015
  • Conforms to Secretarial Standard SS-2 on General Meetings
  • Notice available on company website (www.sambhv.com), BSE, NSE, and KFinTech websites

Additional Information

  • Documents available for electronic inspection by members during voting period
  • Helpdesk contacts provided for technical assistance with e-voting
  • Results will be displayed on company website and KFinTech website, and communicated to stock exchanges