Meeting Details

  • Date: Friday, 25th September, 2026
  • Time: 11:30 A.M.
  • Mode: Video Conferencing/Other Audio Visual Means
  • Deemed Venue: Registered Office cum Works at Village & P.O. Ghollu Majra, Tehsil Derabassi, Distt. Mohali, Punjab 140506
  • Record Date: Friday, 18th September, 2026
  • Share Transfer Book Closure: 21.09.2026 to 25.09.2026 (both days inclusive)

Agenda Items

ORDINARY BUSINESS

Item 1: Adoption of Financial Statements

  • To receive, consider and adopt Audited Financial Statements for FY ended 31st March, 2026
  • Includes Reports of Board of Directors and Auditors
  • Ordinary Resolution required

Item 2: Reappointment of Mrs. Bindu Chowdhary

  • Director retiring by rotation (DIN: 01154263)
  • Aged 86 years, Non-Executive Non-Independent Director
  • Special Resolution required due to age exceeding 75 years (Regulation 17(1A) of SEBI LODR)
  • Promoter of the company with over four decades of business management experience

Item 3: Ratification of Cost Auditor Remuneration

  • Appointment of M/s. Balwinder & Associates, Cost Accountants (Firm Registration No.: 000201)
  • For audit of cost records for FY ending March 31, 2027
  • Remuneration: ₹80,000/- plus applicable taxes and reimbursement of out-of-pocket expenses
  • Ordinary Resolution required

SPECIAL BUSINESS

Item 4: Reappointment of Mr. Rakesh M. Kumar as Managing Director

  • DIN: 00066497
  • Current term completes on 30.11.2026
  • Proposed term: 3 years from 1st December, 2026
  • Special Resolution required

Remuneration Details:

  • Salary: ₹12,00,000/- per month with power to Board to give increments up to ₹15,00,000/- per month
  • Perquisites:
  • PF, Superannuation, Annuity Fund contributions (non-taxable)
  • Gratuity at half month's salary per completed year
  • Encashment of earned leave up to 10 months
  • Official travel expenses on actual basis
  • Amenities:
  • Company car with maintenance and driver
  • Phone, laptop, internet facilities
  • Other necessary facilities
  • Minimum Remuneration: Payable in case of loss or inadequacy of profits as per Section 197 of Companies Act, 2013
  • Current Remuneration: Drew ₹144.22 lakh during FY 2025-26
  • Experience: B.Tech, MBA, with over three decades in forging industry, joined company in 1994
  • Shareholding: Holds 11,80,100 equity shares

Item 5: Reappointment of Mr. Satish Chander Sharma as Independent Director

  • DIN: 09654654
  • Current term until 29th June, 2027
  • Proposed second term: 30th June, 2027 to 29th June, 2032
  • Special Resolution required
  • Retired banker with 39 years experience in banking and finance
  • Received sitting fees of ₹70,000/- during FY 2025-26
  • No shareholding in company

Financial Performance Context (From Explanatory Statement)

| Particulars | FY 2025-26 | FY 2024-25 | FY 2023-24 |

| Turnover & Other Income | ₹20,487.59 lakh | ₹19,168.24 lakh | ₹16,294.14 lakh |

| Profit before tax | ₹617.42 lakh | ₹697.19 lakh | ₹428.83 lakh |

| Profit after tax | ₹438.88 lakh | ₹509.88 lakh | ₹297.41 lakh |

Voting Arrangements

Remote e-Voting Period:

  • Starts: Tuesday, 22nd September, 2026 at 9:00 A.M.
  • Ends: Thursday, 24th September, 2026 at 5:00 P.M.
  • Service Provider: Central Depository Services (India) Limited (CDSL)

Voting Methods:

1. Individual shareholders in demat mode: Through CDSL/NSDL depository systems

2. Physical shareholders and non-individual shareholders: Through CDSL e-voting system at www.evotingindia.com

Scrutinizer: Ms Arshdeep Kaur, Practicing Company Secretary (Certificate of Practice No. 27198)

Shareholder Services Information

  • RTA: M/s Mas Services Ltd, New Delhi
  • Dematerialization: Mandatory for all securities transfers since April 1, 2019
  • KYC Requirements: Physical shareholders must provide PAN, nomination details, contact information, bank details, and specimen signature
  • Dividend Payment: From April 1, 2024, physical shareholders must provide complete KYC details for electronic dividend payments

Document Availability

  • Notice and Annual Report 2025-26 available on company website: www.samratforgings.com
  • Also available on BSE website: www.bseindia.com
  • Available on CDSL website: www.evotingindia.com