Meeting Details

  • Type of Meeting: Annual General Meeting
  • Date of Meeting: Wednesday, September 23, 2026
  • Record Date: 16th September, 2026
  • Total Number of Shareholders: 70,446 as on record date
  • Meeting Attendance:
  • Promoters and Promoters Group: 03 shareholders via Video Conferencing
  • Public: 21 shareholders via Video Conferencing
  • No shareholders present in person or through proxy

Proposed Resolutions and Implications

Nine resolutions were considered and passed at the AGM:

Ordinary Business:

1. Adoption of Audited Standalone Financial Statements for FY ended March 31, 2026

2. Re-appointment of Mr. Shreyans Gautam Chowdhary (DIN: 01759527) as Director retiring by rotation

Special Business:

3. Re-appointment of Mr. Gouthamchand Sohanlal Chowdhary (DIN: 00196397) as Managing Director

4. Re-appointment of Mr. Sambhav Gautam Chowdhary (DIN: 01370802) as Joint Managing Director

5. Re-appointment of Mr. Shreyans Gautam Chowdhary (DIN: 01759527) as Joint Managing Director

6. Appointment of Secretarial Auditor and fixation of their remuneration

7. Regularization of appointment of Mr. Jacques Georges Florent Guglielmi (DIN: 10603100) as Nominee Director

8. Appointment of Mr. Niraj Yogeshbhai Shah (DIN: 06362791) as Independent Director

9. Approval of remuneration payable to key managerial personnel (Special Resolution)

Voting Process and Methods

  • Mode of Voting: Remote E-Voting and E-Voting at AGM
  • Remote E-Voting Period: September 19, 2026 (9:00 AM IST) to September 22, 2026 (5:00 PM IST)
  • E-Voting Platform: National Securities Depository Limited (www.evoting.nsdl.com)
  • Scrutinizer: CS Keyur J. Shah (Membership No.: 9559)
  • Scrutinizer Appointment Date: 13th August, 2026
  • Scrutinizer Report Date: 25th September, 2026

Key Voting Outcomes

Overall Participation

  • Total Shares Outstanding: 200,268,407
  • Total Valid Votes Polled: 146,788,032 (73.29565% of outstanding shares)
  • Total Shareholders Voting: 91 folios

Resolution-wise Results:

Resolution 1 (Ordinary - Adoption of Financial Statements):

  • Total Votes: 146,788,032
  • In Favor: 146,788,030 (99.9992124%)
  • Against: 2 (0.0007876%)

Resolution 2 (Ordinary - Re-appointment of Director):

  • Total Votes: 146,750,232
  • In Favor: 146,749,987 (99.99983%)
  • Against: 245 (0.00016695%)

Resolution 3 (Ordinary - Re-appointment of Managing Director):

  • Total Votes: 146,750,232
  • In Favor: 146,748,969 (99.99913%)
  • Against: 1,263 (0.00086064%)

Resolution 4 (Ordinary - Re-appointment of Joint Managing Director):

  • Total Votes: 146,750,232
  • In Favor: 146,749,447 (99.99946%)
  • Against: 785 (0.00053492%)

Resolution 5 (Ordinary - Re-appointment of Joint Managing Director):

  • Total Votes: 146,750,232
  • In Favor: 146,749,463 (99.99947%)
  • Against: 769 (0.00052402%)

Resolution 6 (Ordinary - Secretarial Auditor Appointment):

  • Total Votes: 146,750,232
  • In Favor: 146,748,847 (99.99905%)
  • Against: 1,385 (0.00094378%)

Resolution 7 (Ordinary - Regularization of Nominee Director):

  • Total Votes: 146,750,232
  • In Favor: 146,749,401 (99.99943%)
  • Against: 831 (0.00056626%)

Resolution 8 (Ordinary - Appointment of Independent Director):

  • Total Votes: 146,750,232
  • In Favor: 146,749,528 (99.99952%)
  • Against: 704 (0.00047973%)

Resolution 9 (Special - Remuneration Approval):

  • Total Votes: 98,145,658
  • In Favor: 98,123,725 (99.9776%)
  • Against: 21,933 (0.02234%)
  • Result: Passed by requisite majority

Category-wise Voting Breakdown:

Promoter and Promoter Group:

  • Shares Held: 128,541,500
  • Votes Polled: 128,509,100 (99.97479% participation)
  • Consistently voted 100% in favor on all resolutions except Resolution 9 where they were interested

Public - Institution:

  • Shares Held: 18,814,910
  • Votes Polled: 18,024,996 (95.80165% participation)
  • Voted 100% in favor on all resolutions

Public - Non Institution:

  • Shares Held: 52,911,997
  • Votes Polled: 253,936 (0.47992% participation)
  • Showed varying levels of opposition on different resolutions:
  • Resolution 1: 2 against (0.0007876%)
  • Resolution 2: 245 against (0.11335455%)
  • Resolution 3: 1,263 against (0.58435429%)
  • Resolution 4: 785 against (0.36319724%)
  • Resolution 5: 769 against (0.3557945%)
  • Resolution 6: 1,385 against (0.64080023%)
  • Resolution 7: 831 against (0.38448014%)
  • Resolution 8: 704 against (0.32572084%)
  • Resolution 9: 8,407 against (7.40%)

Scrutinizer's Role and Findings

CS Keyur J. Shah was appointed scrutinizer by the Board of Directors on 13th August, 2026. His responsibilities included:

  • Scrutinizing both remote e-voting (before AGM) and e-voting at AGM
  • Verifying data and reports generated from NSDL's voting system
  • Submitting consolidated scrutinizer's report dated 25th September, 2026

The scrutinizer confirmed that the electronic voting system was locked after voting closed and unblocked on September 23, 2026 at 12:05 PM, witnessed by two independent witnesses.

Compliance Confirmation

The company confirmed compliance with:

  • Section 108 of Companies Act, 2013
  • Rule 20 of Companies (Management and Administration) Rules, 2014
  • Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Relevant MCA circulars and SEBI circulars on e-voting procedures

Additional Information

The voting results and scrutinizer's report are available on the company's website (www.sanstar.in) and NSDL's e-voting website (www.evoting.nsdl.com).