Key Dates

  • AGM Date: Friday, 18th September, 2026
  • AGM Time: 4:00 PM IST
  • Mode: Video Conferencing (VC)/Other Audio-Visual Means (OAVM)
  • Record Date (Cut-off date): Thursday, 10th September, 2026
  • Remote E-voting Period: Commences Tuesday, 15th September, 2026 (9:00 AM IST) and ends Thursday, 17th September, 2026 (5:00 PM IST)

Business to be Transacted

Ordinary Business

1. To receive, consider and adopt the Audited Standalone Financial Statements for the financial year ended 31st March, 2026 along with Reports of Directors' and Auditors' thereon. This is proposed as an Ordinary Resolution.

2. To appoint a director in place of Mr. Mahesh Sajandas Dulhani (DIN: 01810089) who retires by rotation and, being eligible, offers himself for re-appointment. This is proposed as an Ordinary Resolution.

3. To Consider and appoint PPC & Co, Chartered Accountants (FRN: 136439W) as the Statutory Auditors of the Company for a term of 5 (five) consecutive years, to hold office from the conclusion of this AGM till the conclusion of the 6th Annual General Meeting for FY 2030-31. Remuneration and reimbursement of expenses are to be mutually agreed upon between the Board and the Auditors. This is proposed as an Ordinary Resolution.

Special Business

4. Re-appointment of Mr. Yatiraj Shivpratap Marda (DIN: 10174363) as a Non-Executive & Independent Director for a second term of 5 (five) consecutive years, commencing from June 20, 2026, to June 19, 2031. This is proposed as a Special Resolution.

5. Re-appointment of Mr. Amar Sampatrao Thorat (DIN: 02223782) as a Non-Executive & Independent Director for a second term of 5 (five) consecutive years, commencing from August 2, 2026, to August 1, 2031. This is proposed as a Special Resolution.

Voting Information

Pursuant to Section 108 of the Companies Act, 2013, Rule 20 of the Companies (Management and Administration) Rules, 2014, and Regulation 44 of the SEBI (LODR) Regulations, 2015, the Company is providing a remote e-voting facility. Members holding shares as of the record date (10th September 2026) can vote electronically. The Company has engaged Bigshare Services Private Limited as the e-voting service provider.

Key Individuals and Entities

  • Company Secretary & Compliance Officer: Vidhi Bharat Oswal (Membership No.: 77054)
  • CEO & Managing Director: Vinod Shevakram Dulhani (DIN: 09105157)
  • Director Retiring by Rotation: Mahesh Sajandas Dulhani (DIN: 01810089)
  • Independent Directors for Reappointment: Yatiraj Shivpratap Marda (DIN: 10174363), Amar Sampatrao Thorat (DIN: 02223782)
  • Proposed Statutory Auditors: PPC & Co, Chartered Accountants (FRN: 136439W)
  • Scrutinizer for E-voting: Mr. Devendra Deshpande, Practicing Company Secretary, Pune
  • Registrar and Share Transfer Agent (RTA): Bigshare Services Private Limited

Director Details (From Annexure)

  • Mr. Mahesh Dulhani (DIN: 01810089): Executive Director, age 56, holds 4,137,500 shares. Qualification: 12th Std. 32 years of experience in apparel industry. Attended 7 out of 10 board meetings. Remuneration: ₹25 Lakhs CTC.
  • Mr. Yatiraj Marda (DIN: 10174363): Non-Executive Independent Director, age 52, holds no shares. Qualification: Chartered Accountant. 20 years of experience in taxation and auditing. Attended 5 out of 10 board meetings. Proposed fee: ₹0.5 Lakhs per meeting plus expenses.
  • Mr. Amar Thorat (DIN: 02223782): Non-Executive Independent Director, age 68, holds no shares. Qualification: Chartered Accountant. Over 30 years of experience as a CA. Attended 5 out of 10 board meetings. Proposed fee: ₹0.5 Lakhs per meeting plus expenses.

Additional Notes from Notice

  • The AGM is being held virtually in compliance with MCA circulars dated September 22, 2025, and others.
  • The facility for appointment of proxies is not available for this virtual AGM.
  • The Notice and Annual Report for FY 2025-26 are being sent electronically and are available on the company's website (www.saraswatisareedepot.com), BSE (www.bseindia.com), NSE (www.nseindia.com), and the RTA's website (https://ivote.bigshareonline.com).
  • Members are encouraged to register/update their email addresses for electronic communication.
  • Detailed instructions for remote e-voting and joining the VC/OAVM meeting are provided in the notice.

Financial Impact

Financial impact is not quantified in the disclosure. The resolutions pertain to governance, compliance, and standard annual meeting agenda items.