Meeting Details

  • Date and Time: Friday, 25th September 2026 at 11:00 A.M. (IST)
  • Mode: Video Conference (VC) and Other Audio-Visual Means (OAVM)
  • Cut-off Date for E-voting: Friday, 18th September 2026
  • E-voting Period: 9:00 A.M. on Monday, 21st September 2026 to 5:00 P.M. on Thursday, 24th September 2026
  • E-voting Website: www.evoting.nsdl.com
  • Deemed Venue: Registered Office of the Company at Khata No. 1970, Khewat No. 1672, Khasra No. 21/20/2/2, Revenue Estate, Kundli, Sonipat, Haryana, 131029

Proposed Resolutions and Implications

Ordinary Business

1. Adoption of Financial Statements: To receive, consider and adopt:

  • Audited Standalone Financial Statements for FY ended 31st March 2026 with Reports of Board of Directors and Auditors
  • Audited Consolidated Financial Statements for FY ended 31st March 2026 with Reports of Auditors

2. Director Re-appointment: To appoint Mr. Rajesh Mohan Rai (DIN: 09050751) who retires by rotation and offers himself for re-appointment

3. Final Dividend Declaration: To declare final dividend of ₹0.02 (Two Paise) per equity share of face value ₹1/- for financial year 2025-26

Special Business

4. Re-appointment of Managing Director: Special Resolution to re-appoint Mr. Raman Bhatia (DIN: 00153827) as Managing Director for five years from 1st June 2027 to 31st May 2032 and approve his revised remuneration:

  • Gross monthly remuneration not exceeding ₹25,00,000
  • Annual remuneration ceiling of ₹3,00,00,000
  • Perquisites excluding PF contributions, gratuity, and leave encashment
  • Payment in case of absence/inadequacy of profits as per Schedule V

5. Revision of Whole-time Director Remuneration: Special Resolution to revise remuneration of Ms. Sarika Bhatia (DIN: 00155602):

  • Gross monthly remuneration not exceeding ₹25,00,000
  • Annual remuneration ceiling of ₹3,00,00,000
  • Same perquisite exclusions as Managing Director

6. Appointment of Director: Ordinary Resolution to appoint Mr. Mrityunjay Kumar Jha (DIN: 11841840) as Director liable to retire by rotation

7. Appointment of Whole-time Director: Special Resolution to appoint Mr. Mrityunjay Kumar Jha as Whole-time Director designated as Executive Director (Administration) for three years from 24th July 2026:

  • Remuneration not exceeding ₹24,00,000 per annum
  • Minimum remuneration payable in case of absence/inadequacy of profits

8. Creation of Mortgage/Charge: Special Resolution to create mortgage/charge on company assets to secure borrowings up to ₹800 Crores

9. Borrowing Limits Approval: Special Resolution to approve overall borrowing limits under Section 180(1)(c) up to ₹800 Crores

10. Cost Auditor Remuneration Ratification: Ordinary Resolution to ratify remuneration of ₹30,000 plus applicable taxes to M/s. NN Sharma & Associates for FY 2026-27 cost audit

11. Related Party Transactions Approval: Ordinary Resolution to approve material related party transactions with Rhine Solar Limited for FY 2026-27:

  • Aggregate value not exceeding ₹500 Crore
  • For sale, purchase or supply of goods/materials
  • Rhine Solar is an associate company with 27% shareholding by Servotech
  • FY 2025-26 transactions: Sales ₹340.30 lakh, Purchases ₹4,441.70 lakh, Others ₹615 lakh

Voting Process and Methods

  • Remote E-voting: Available through NSDL platform from 21st to 24th September 2026
  • Meeting Voting: E-voting facility available during AGM for members who haven't voted remotely
  • Scrutinizer: Mr. Debabrata Deb Nath, Partner- R&D Company Secretaries (ICSI Membership No. 7775)
  • Voting Rights: Proportional to shareholding as on cut-off date (18th September 2026)
  • Result Declaration: Within 48 hours of AGM conclusion

Shareholder Participation Details

  • Register of Members Closure: 19th to 25th September 2026 (both days inclusive)
  • Record Date for Dividend: 18th September 2026
  • Dividend Payment: Within 30 days of declaration, subject to TDS
  • Proxy Facility: Not available due to virtual meeting format
  • Attendance Limit: 1000 members on first-come-first-served basis (excludes large shareholders, promoters, institutions, directors, KMPs)
  • Query Submission Deadline: 7th September 2026 to investor.relations@servotechindia.com

Compliance Statements

  • The meeting is conducted in compliance with MCA Circular No. 09/2024 and SEBI Circular No. SEBI/HO/CFD/CFDPoD-2/P/CIR/2024/133
  • All resolutions comply with Companies Act 2013, SEBI LODR Regulations, and other applicable laws
  • Explanatory statements pursuant to Section 102 of Companies Act 2013 are provided for all special business
  • Disclosures required under Regulation 36(3) of SEBI LODR Regulations are provided in Annexure-A

Signatories and Roles

  • Company Secretary: Rupinder Kaur (ICSI Membership No.: A38697) - Prepared and signed the notice
  • Scrutinizer: Mr. Debabrata Deb Nath - Appointed to scrutinize remote e-voting and meeting voting process

Additional Information

  • The notice and annual report are available on company website: https://investor.servotech.in/financials/
  • Members holding shares in physical form are advised to dematerialize shares as per SEBI mandate
  • Members must update bank details, PAN, and nomination details with company/RTA/DP
  • Unclaimed dividend details for interim dividend FY 2025-26 are available on company website