Meeting Details

The 40th Annual General Meeting will be held on Tuesday, September 29, 2026 at 10:00 A.M. at the Registered Office of the Company at E-58, Industrial Area, Phase – VIII, S.A.S. Nagar, Distt. Mohali, Punjab.

Ordinary Business Items

1. To receive, consider and adopt the Audited Balance Sheet as at March 31, 2026 and the Profit and Loss Account for the year ended on that date, along with the Reports of the Board of Directors and Auditors.

2. To appoint a Director in place of Mr. Surinder Singh (DIN: 00030011), who retires by rotation and being eligible, offers himself for reappointment.

Shareholder Information and Procedures

Proxy Voting:

  • Members entitled to attend and vote may appoint a proxy who need not be a member
  • Proxy form must be returned to the registered office at least 48 hours before the meeting
  • A proxy can represent up to 50 members holding aggregate not more than 10% of voting capital
  • Members holding more than 10% may appoint a single proxy who cannot represent any other shareholder

Document Availability:

  • Notice of AGM, Audited Financial Statements for year ended March 31, 2026, Directors' Report, and Auditors' Report available on company website (www.sgntelecomsltd.com), BSE website (www.bseindia.com), and NSDL e-voting website (www.evoting.nsdl.com)
  • Soft copies sent to members with registered email addresses; hard copies sent to those without registered emails
  • All documents referred to in the notice open for inspection at Registered Office on working days between 11:00 am to 1:00 pm until AGM date

Record Date and Share Transfer Book Closure:

  • Register of Members and Share Transfer Books will remain closed from September 23, 2026 to September 29, 2026 (both days inclusive) for the purpose of AGM
  • Cut-off date for determining voting rights: September 22, 2026 (End of Day)

E-Voting Details

Remote E-Voting Period: September 26, 2026 at 9:00 A.M. to September 28, 2026 at 5:00 P.M.

Scrutinizer Appointment: Mr. Anil Negi, Membership number A46547, Practicing Company Secretary, appointed to conduct e-voting process

Voting Rights: Voting rights shall be in proportion to shareholders' share in the paid-up equity share capital as on the cut-off date (September 22, 2026)

E-Voting Methods:

  • Individual shareholders in demat mode can vote through their demat accounts with NSDL or CDSL
  • Shareholders other than individuals and those holding physical shares can vote through NSDL e-Voting website
  • Detailed login instructions provided for both NSDL and CDSL account holders

Technical Support:

  • NSDL helpdesk: evoting@nsdl.com or 022-4886 7000
  • CDSL helpdesk: helpdesk.evoting@cdslindia.com or toll-free 1800-21-09911

Director Reappointment Details

Mr. Surinder Singh (DIN: 00030011)

  • Age: 65 years
  • Qualification: Post Graduate in Engineering
  • Experience: More than 29 years in administration control
  • Current Position: Managing Director of the Company
  • Shareholding: 10,734,100 Equity Shares
  • Board Meetings Attended: 6 during the year
  • Committee Positions: Member in Stakeholder Relationship Committee & Audit Committee
  • Other Directorship: Ascent Solar Thermal Private Limited
  • Relationship: Husband of Mrs. Parminder Kaur (another director)
  • Compliance Status: Not debarred from holding office by SEBI or any other authority

Additional Notes

  • Members must produce attendance slip for admission to meeting hall
  • No copies of Annual Report will be distributed at AGM venue
  • Corporate members must send certified copy of Board resolution authorizing representatives
  • Resolutions will not be decided on show of hands due to e-voting provisions
  • Results with Scrutinizer's report will be placed on company website and CDSL website
  • Members seeking information about accounts or AGM matters should write to sgntelecomsltd@gmail.com at least 7 days before AGM