Key Dates

  • AGM Date: Wednesday, 30th September 2026
  • AGM Time: 11:30 AM
  • Record Date: 23rd September 2026
  • Remote E-voting Period: Begins Sunday, 27th September 2026 at 9:00 AM and ends Tuesday, 29th September 2026 at 5:00 PM
  • Register of Members and Share Transfer Books Closure: 24th September 2026 to 30th September 2026 (both days inclusive)

Venue

Registered Office of the Company at 8, Bhatt Ji Ki Baari, Udaipur, Rajasthan-313001, India

Ordinary Business Agenda

1. To receive, consider and adopt the Financial Statements of the Company for the year ended March 31, 2026 including the Audited Balance Sheet as at 31st March 2026, Statement of Profit & Loss for the year ended on that date, Cash Flow Statement for the year ended on that date and the Directors' and Auditors' Report thereon.

2. To re-appoint Ms. Rachna Upadhyay (DIN: 07617468), who retires by rotation and being eligible offers herself for re-appointment.

3. Re-appointment of M/s Ankit Suresh Jain & Co. Chartered Accountants (Firm Registration No. 023180C) as Statutory Auditors of the Company for a period of 2 years (01/04/2026-31/03/2028) at remuneration as decided by the Board.

Special Business Agenda

4. Regularization and appointment of Mrs. Krati Maheshwari (DIN: 09611183) as Non-Executive Independent Director of the Company for a period of one year effective from AGM (30th September 2026).

5. Regularization and appointment of Mrs. Rekha Panwar (DIN: 10063180) as Non-Executive Independent Director of the Company for a period of one year effective from AGM (30th September 2026).

Director Profiles

  • Rachna Upadhyay (DIN: 07617468): Date of Birth 28/03/1991, Graduate, More than five years experience, Executive Director liable to retire by rotation, Remuneration: Nil
  • Krati Maheshwari (DIN: 09611183): Date of Birth 06/05/1992, Qualified Company Secretary, More than five years experience, Directorship in Manglam Global Corporation Limited and Mewar Hi-Tech Engineering Limited (Listed), Fonzone Exports Limited (Unlisted), Committee Memberships: 6, Committee Chairpersonships: 2, Remuneration: Nil
  • Rekha Panwar (DIN: 10063180): Date of Birth 05/04/1981, Graduate, More than five years experience, Directorship in Private Company, Remuneration: Nil

Voting Arrangements

The company provides remote e-voting facility through NSDL. Members can vote electronically from September 27-29, 2026. The company has appointed Mr. Mohit Vanawat (FCS Membership No. 11834) as Scrutinizer to scrutinize the voting process.

Document Availability

The Notice of the 11th Annual General Meeting, Attendance Slip, Proxy Form, and Annual Report for 2026 are available on the Company's website www.shivaexport.in and at the Company's Registered Office for inspection.