Date, Location, and Type of Meeting

The 21st Annual General Meeting was held on Friday, September 25, 2026 at 12:00 P.M. (IST) through video conferencing (VC) / other audio visual means (OAVM) facility provided by National Securities Depository Limited (NSDL). The proceedings were deemed to be conducted at the registered office of the Company. The meeting commenced at 12:00 P.M. and concluded at 01:01 P.M. (including time allowed for voting at the AGM).

Proposed Resolutions and Implications

Three ordinary resolutions were proposed for shareholder approval:

  • Resolution 1: To receive, consider and adopt the Audited Financial Statements of the Company for the Financial Year ended March 31, 2026 together with the Reports of the Board of Directors and Auditors thereon
  • Resolution 2: To appoint a director in place of Mr. Yogesh Chander Munjal (DIN: 00003491), Non-Executive Non-Independent Director of the Company, who retires by rotation and being eligible has offered himself for re-appointment
  • Resolution 3: To consider and approve increase in Authorized Share Capital of the Company

Voting Process and Methods Used

The voting was conducted through remote e-voting and e-voting during the AGM. Mr. Yogesh Kumar, Proprietor M/s Yogesh K & Associates, Practicing Company Secretary was appointed as the Scrutinizer to oversee the remote e-voting process and e-voting during the AGM in a fair and transparent manner. The e-voting facility was kept open for 15 minutes after the meeting conclusion to enable members to cast their vote.

Key Voting Outcomes

The results of remote e-voting and e-voting were to be announced within two working days of conclusion of the meeting. The results were to be placed on the website of the Company and on the website of NSDL, and disseminated simultaneously to BSE Limited and National Stock Exchange of India Limited.

Attendance Breakdown

Directors, Key Managerial Personnel, Auditors and Scrutinizer in Attendance:

  • Mr. Yogesh Chander Munjal, Chairman, Non-Independent and Non-Executive Director (Gurugram)
  • Mr. Neeraj Munjal, Managing Director (Gurugram)
  • Mrs. Charu Munjal, Executive Director (Delhi)
  • Mr. Sunil Chinubhai Vakil, Independent Director (Chennai)
  • Dr. Neetika Batra, Independent Director (Gurugram)
  • Mr. Devendra Kumar Goyal, Chief Financial Officer (Gurugram)
  • Ms. Mehvish, Company Secretary and Compliance Officer (Gurugram)
  • Mr. Yogesh Kumar, Scrutinizer and Secretarial Auditor (Delhi)
  • Mr. Sanjay Agrawal, Statutory Auditor (Delhi)

Member Attendance: A total of 107 (One Hundred Seven) Members attended the meeting through VC/OAVM.

Absent with Leave: Dr. Anil Kumar Gupta, Independent Director and Chairperson of the Stakeholder Relationship Committee was granted leave of absence due to medical emergencies.

Scrutinizer's Role and Findings

Mr. Yogesh Kumar was appointed as Scrutinizer to oversee the remote e-voting process and e-voting during the AGM. The specific findings and conclusions were to be announced along with the voting results within two working days.

Compliance with Laws and Regulations

The meeting was conducted in compliance with the provisions of Companies Act, 2013, SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, and various circulars issued by the Ministry of Corporate Affairs and SEBI. The requirement of appointment of Proxy was not applicable for this virtual meeting. Statutory Registers were made available at the meeting for inspection by members.

Additional Information

The Chairman informed that Mr. Anil Kumar Gupta had authorized Mr. Sunil Chinubhai Vakil, Independent Director to represent him before the shareholders. For Agenda Item No. 2 (re-appointment of Mr. Yogesh Chander Munjal), Dr. Neetika Batra, Independent Director chaired that specific portion of the meeting. The Company's website is www.shivamautotech.com. Scrip Code: 532776 (BSE), SHIVAMAUTO.