Date, Location, and Type of Meeting

The 21st AGM was held on Friday, September 25, 2026, from 12:00 PM to 1:01 PM IST through Video Conferencing (VC) / Other Audio Visual Means (OAVM), without physical presence of members, as permitted by MCA circulars. The meeting was convened virtually, with no specific physical location mentioned.

Summary of Proposed Resolutions and Implications

Three resolutions were proposed and voted upon:

  • Ordinary Business 1: To receive, consider, and adopt the Audited Financial Statements for the financial year ended March 31, 2026, together with reports of the Board of Directors and Auditors.
  • Ordinary Business 2: To reappoint Mr. Yogesh Chander Munjal (DIN: 00003491) as a Non-Executive Non-Independent Director, who retired by rotation.
  • Special Business 3: To approve an increase in the Authorized Share Capital of the company.

All resolutions were passed, implying adoption of financials, continuation of directorship, and potential future capital raising activities.

Voting Process and Methods Used

The company provided remote e-voting facility through National Securities Depository Limited (NSDL). The remote e-voting period began on Tuesday, September 22, 2026, at 09:00 AM and ended on Thursday, September 24, 2026, at 05:00 PM. Shareholders could also e-vote during the AGM on September 25, 2026, if they had not voted earlier. The record date for voting eligibility was Friday, September 18, 2026.

Key Voting Outcomes

Total Votes Cast

  • Total number of shareholders on record date: 30,161
  • Total votes cast across all resolutions: 91,553,393 shares, representing 69.6249% of outstanding shares.

Resolution-wise Results

  • Resolution 1 (Adopt Financial Statements):
  • Votes in favor: 91,450,505 (99.8876% of votes cast)
  • Votes against: 102,888 (0.1124% of votes cast)
  • Invalid votes: 0
  • Resolution 2 (Reappoint Director):
  • Votes in favor: 91,440,732 (99.8769% of votes cast)
  • Votes against: 112,661 (0.1231% of votes cast)
  • Invalid votes: 0
  • Resolution 3 (Increase Share Capital):
  • Votes in favor: 91,450,517 (99.8876% of votes cast)
  • Votes against: 102,876 (0.1124% of votes cast)
  • Invalid votes: 0

Participation Breakdown by Shareholder Category

  • Promoters and Promoter Group:
  • Held 91,417,272 shares (100% of their holding voted in favor for all resolutions).
  • Public Institutions:
  • Held 9,104,100 shares; voted 1,500 shares (0.0165% of their holding, 100% in favor for all resolutions).
  • Public Non-Institutions:
  • Held 30,973,847 shares; voted 134,621 shares (0.4346% of their holding).
  • For Resolution 1: 23.5721% in favor, 76.4279% against.
  • For Resolution 2: 16.3125% in favor, 83.6875% against.
  • For Resolution 3: 23.581% in favor, 76.419% against.
  • No invalid votes were recorded in any category.

Scrutinizer's Role, Findings, and Conclusions

Mr. Yogesh Kumar, Proprietor of Yogesh K & Associates, was appointed as scrutinizer by the Board of Directors on August 13, 2026, to conduct the remote e-voting process and scrutinize votes. He verified the data downloaded from NSDL's e-voting system and confirmed that all votes were valid, with no invalid votes. The scrutinizer's report, dated September 26, 2026, concluded that the voting process was properly conducted.

Compliance with Laws and Regulations

The meeting and voting process complied with Section 108 of the Companies Act, 2013, Rule 20 of the Companies (Management and Administration) Rules, 2014, SEBI LODR Regulations, and MCA circulars (including General Circular Nos. 14/2020, 17/2020, 20/2020, and 03/2025). The notice and annual report were disseminated electronically and made available on the company's website and stock exchange platforms.

Additional Information

The voting results and scrutinizer's report are available on the company's website at www.shivamautotech.com. The AGM had 1 promoter and 106 public shareholders attending via VC/OAVM.