Shivam Chemicals 16th AGM Notice for September 2026

Date and Time: Monday, 21st September 2026 at 11:00 a.m.
Venue: Registered Office of the Company at Office No. 108, 1st Floor, Hubtown Solaris, Off. N.S. Phadke Marg, Saiwadi, Andheri (East), Mumbai – 400 069, Maharashtra
Business to be Transacted:
Ordinary Business 1: To receive, consider and adopt the Audited Standalone and Consolidated Financial Statements for the financial year ended 31st March, 2026, along with reports of Board of Directors and Auditors
Ordinary Business 2: To re-appoint Mr. Shivam Sanjiv Vasant (DIN: 08512942) as Director retiring by rotation

Register Closure: Share Transfer books will remain closed from 14th September, 2026 to 21st September, 2026 (both days inclusive)
Cut-off Date: 11th September, 2026 for determining voting rights
Annual Report Distribution: Will be sent to all shareholders via email at registered email IDs
Electronic Availability: Annual Report 2025-26 containing Notice of 16th AGM uploaded on www.shivamchem.com

Mr. Shivam Sanjiv Vasant (DIN: 08512942)

Date of Birth: 09/01/1996
Nationality: Indian
Qualifications: Bachelor of Engineering (Mechanical) from Bombay University (2017), Master's in Entrepreneurship from Nottingham University, UK (2019)
Experience: Joined Company in 2019 as Executive Director, responsible for supply chain management and new product development
Remuneration: Current and proposed remuneration of ₹21,00,000/- annually
Date of First Appointment: 17th July, 2019
Shareholding: 9,30,000 Equity Shares (5.47% of total paid-up capital)
Board Meeting Attendance: Attended 6 meetings during 2025-26
Relationship: Son of Managing Director Mr. Sanjiv Girdharlal Vasant, Brother of Whole Time Director Mr. Soham Sanjiv Vasant
Other Directorships: Shivam Chemicals and Minerals Private Limited, Superior Lime Private Limited
Committee Membership: Member of Stakeholders Relationship Committee

Scrutinizer Appointment: M/s. DSM & Associates, Company Secretary (UCN P2015MH038100) appointed to conduct voting process
Proxy Requirements: Instrument of proxy must be deposited at registered office at least 48 hours before meeting commencement
Voting Facility: No e-voting facility provided as company is listed on SME platform of BSE
Document Inspection: All documents referred to in notice available for inspection at registered office during working hours (11:00 a.m. to 4:00 p.m.) until meeting date