Key Dates and Event Details
- The 43rd Annual General Meeting (AGM) is scheduled for Tuesday, July 7, 2026, at 11:30 A.M. (IST).
- The meeting will be conducted exclusively through Video Conferencing (VC) / Other Audio-Visual Means (OAVM); physical attendance is dispensed with.
- The statutory cut-off date for determining shareholder eligibility to vote is Tuesday, June 30, 2026.
- The remote e-voting period commences on Saturday, July 4, 2026, at 09:00 A.M. (IST) and concludes on Monday, July 6, 2026, at 05:00 P.M. (IST).
- The Register of Members and Share Transfer Books will be closed from Wednesday, July 1, 2026, to Tuesday, July 7, 2026 (both days inclusive).
Agenda Items (Ordinary Business)
1. Adoption of Financial Statements: To receive, consider, and adopt the Audited Standalone Financial Statements for the financial year ended March 31, 2026, including the Balance Sheet, Statement of Profit and Loss, Statement of Changes in Equity, Cash Flow Statement, and the reports of the Board of Directors and the Statutory Auditors.
2. Appointment of Director: To appoint a director in place of Mr. Prafulbhai Parshottambhai Bavishiya (DIN: 01908180), who retires by rotation under Section 152(6) of the Companies Act, 2013, and is eligible for reappointment.
Governance and Compliance Details
- Statutory Auditors: M/s. M A A K & Associates, Chartered Accountants (Firm Registration Number: 135024W), are confirmed to hold office until the conclusion of the AGM for FY 2027-2028. Their appointment does not require ratification at this AGM as per statutory amendments. Their audit report for FY26 contained an unmodified opinion with no qualifications or adverse remarks.
- Scrutinizer Appointment: M/s. Ishit Vyas & Co., Practicing Company Secretaries, Ahmedabad (Membership No. F7728, COP No. 8112), has been appointed to scrutinize the remote e-voting and e-voting process during the AGM.
- E-Voting Agency: Accurate Securities and Registry Private Limited has been appointed to provide the electronic voting platform and facilitate VC/OAVM participation.
- Virtual Meeting Logistics: The VC/OAVM facility will be available for a minimum of 1,000 members on a first-come, first-served basis. Large shareholders (holding 2%+), promoters, institutional investors, directors, KMPs, committee chairs, and auditors are exempt from this capacity limit.
Director Information (Annexure-I)
- Name: Mr. Prafulbhai Parshottambhai Bavishiya
- DIN: 01908180
- Age: 54 Years
- Date of Birth: May 31, 1969
- First Appointment Date: February 9, 2016
- Designation: Executive Director (Managing Director)
- Qualifications & Expertise: Commerce graduate with over 25 years of experience in operations and administration. He heads the Operation and Admin department.
- Other Directorships: Holds no directorships in other listed entities.
- Relationships: He is the husband of Mrs. Arunaben Bavishiya and brother of Mr. Shailesh Bavishiya (Director, DIN:01908191).
Shareholder Communication and Instructions
- The full Annual Report for FY 2025-2026 and the AGM Notice have been sent via email to all members with registered email IDs and are available on the company's website (www.shivamshree.com) and BSE's website (www.bseindia.com).
- Members are strongly advised to dematerialize their physical shareholdings, as transfers (except transmission/transposition) will not be processed for physical securities per SEBI regulations.
- Members must ensure their PAN details are updated with their Depository Participant (demat holders) or submitted to the company/RTA (physical holders).
- Detailed, step-by-step instructions for remote e-voting and joining the virtual meeting are provided in the notice, including login methods for shareholders with NSDL and CDSL demat accounts and those holding physical shares.
- Queries for the AGM must be submitted in advance to info@shivamshree.com by 5:00 PM IST on Thursday, July 2, 2026.