Proposed Resolution

The Postal Ballot seeks shareholder approval via a Special Resolution for the inter-state shifting of the company's Registered Office from the National Capital Territory (NCT) of Delhi (within the jurisdiction of the Registrar of Companies, Delhi Central) to the State of Gujarat (within the jurisdiction of the Registrar of Companies, Ahmedabad). This shift requires consequent alteration of Clause II (the Situation Clause) of the company's Memorandum of Association.

Key Dates

  • Cut-off Date: Friday, August 7, 2026 (for determining eligible voters)
  • Remote E-Voting Period: Commences Wednesday, August 12, 2026 at 09:00 A.M. IST and concludes Thursday, September 10, 2026 at 05:00 P.M. IST
  • Result Declaration: On or before Saturday, September 12, 2026

Current and Proposed Addresses

  • Current Registered Office: H 7 LGF Lajpat Nagar II, Mata Vaishno Devi Marg, Near Shani Mandir at Rampul, Lajpat Nagar (South Delhi), South Delhi, New Delhi, Delhi, India, 110024
  • Proposed Registered Office: F-12, 1st Floor, Pushpak Appt, Opp. Ratnakar-6, Jodhpur Gam, Satellite, Ahmedabad, Gujarat, India, 380015 (which is already the company's corporate office)

Voting Process

The company is transmitting the Postal Ballot Notice exclusively in electronic form to members as of the cut-off date, in compliance with MCA and SEBI circulars. Physical dispatch has been completely dispensed with. The company has engaged National Securities Depository Limited (NSDL) to provide the secure remote e-voting facility.

Scrutinizer Appointment

The Board of Directors has appointed Ishit Vyas & Co., Company Secretaries (represented by Mr. Ishit Vyas, Proprietor, COP No.: 8112, Membership No.: F7728) as the Scrutinizer to conduct and supervise the postal ballot process.

Regulatory Framework

The action is being taken pursuant to:

  • Regulation 30 read with Part A of Schedule III of SEBI Listing Regulations
  • Section 108 and Section 110 of the Companies Act, 2013
  • Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014
  • Secretarial Standard on General Meetings (SS-2) issued by ICSI

Board Approval

The Board of Directors formally approved and recommended this proposal at its meeting held on Tuesday, 4th August, 2026.

Rationale for Shift (From Explanatory Statement)

The Board cites the following reasons for the proposed shift:

  • Significant portion of Key Managerial Personnel and strategic management functions are already managed from the Ahmedabad corporate office
  • To exercise better administrative and management control
  • To achieve operational rationalization
  • To reduce overhead administrative and maintenance costs
  • To align the statutory registered office with the actual principal center of business operations

Additional Information

  • The company states that the shift will not adversely affect the rights of employees, creditors, debenture holders, shareholders, or any other stakeholders
  • None of the Directors, Key Managerial Personnel, or their relatives are interested in the resolution except to the extent of their shareholding
  • Documents related to the proposal are available for electronic inspection by members until September 10, 2026
  • The final results will be communicated to BSE Limited within two working days of declaration and hosted on the company's website (http://www.shivamshree.com) and NSDL's e-voting portal

Required Approvals

The resolution is subject to final approval from:

  • Central Government (Regional Director, Northern Region, New Delhi)
  • Registrar of Companies, Ahmedabad
  • Other applicable statutory, regulatory, or governmental authorities