AGM Details

  • Meeting Date: Tuesday, July 7, 2026, at 10:30 AM
  • Venue: Registered Office at A/104 Common M L Space CTC No.1229, 1229/1 opp. MC DOUN ALDS, TPS-III, D. J. Road, Ville Parle (w), Mumbai-400056, Maharashtra
  • Cut-off Date: Monday, June 29, 2026 for remote e-voting eligibility
  • Remote e-voting Period: Saturday, July 4, 2026 (9:00 AM) to Monday, July 6, 2026 (5:00 PM)
  • Book Closure Period: Monday, June 29, 2026 to Tuesday, July 7, 2026 (both days inclusive)

Ordinary Business Agenda

1. Adoption of Financial Statements

To receive, consider and adopt the Audited Standalone Financial Statements for the financial year ended March 31, 2026, together with Reports of Board of Directors and Auditors.

2. Director Retirement by Rotation

Re-appointment of Mr. Kuldeep Bharatbhai Khachar (DIN: 09187004) who retires by rotation and offers himself for re-appointment.

3. Appointment of Statutory Auditors

Appointment of Messer's Patel Soni Shah & Co, Chartered Accountants (FRN: 127904W) as Statutory Auditors for five consecutive financial years from 2026-27 to 2030-31. Remuneration to be decided by Board of Directors in consultation with auditors.

Special Business Agenda

4. Appointment of Secretarial Auditors

Appointment of M/s. Ronak Jhuthawat & Co., Company Secretaries (COP: 12094) as Secretarial Auditors for five years from FY 2026-27 to 2030-31.

5. Appointment of Independent Director

Appointment of Ms. Avani Vishnubhai Patel (DIN: 07774901) as Non-Executive Independent Director for two consecutive years. She was appointed as Additional Director effective May 21, 2026.

6. Appointment of Independent Director

Appointment of Ms. Kajal Ankitbhai Pambhar (DIN: 11720540) as Non-Executive Independent Director for two consecutive years. She was appointed as Additional Director effective May 21, 2026.

7. Adoption of New Memorandum of Association

Adoption of new MOA aligned with Companies Act, 2013 format, substituting existing MOA, subject to Registrar of Companies approval.

8. Adoption of New Articles of Association

Adoption of new AOA consistent with Companies Act, 2013 provisions, substituting existing AOA.

9. Managing Director Appointment and Remuneration

Appointment of Mr. Ravi Dhirajlal Vagadiya (DIN: 09187005) as Managing Director for five years commencing from September 8, 2025, with remuneration effective from May 30, 2026.

  • Basic Salary: ₹120,000 per month (scale of ₹125,000 - ₹350,000 per month)
  • Perquisites: Nil
  • Shareholding: 3.73% in the company
  • The appointment follows NCLT Order dated August 18, 2025

10. Borrowing Limits Enhancement

Approval for borrowing up to ₹500 crore under Section 180(1)(c) of Companies Act, 2013, exceeding paid-up capital and free reserves.

11. Loans/Guarantees/Security Approval

Approval for loans/guarantees/security up to ₹200 crore under Section 185 for subsidiaries, associates, joint ventures or group entities for FY 2026-27 and subsequent years.

12. Investments/Loans/Guarantees Enhancement

Approval for investments/loans/guarantees/security up to ₹200 crore under Section 186, exceeding prescribed limits.

Director Profiles

Ms. Kajal Ankitbhai Pambhar (DIN: 11720540)

  • Date of Birth: February 3, 1985
  • Qualifications: BCA
  • Expertise: Business administration, corporate leadership, digital transformation
  • First Appointment: May 21, 2026
  • Shareholding: Nil

Ms. Avani Vishnubhai Patel (DIN: 07774901)

  • Date of Birth: December 19, 1988
  • Qualifications: B.COM, L.L.B, CS, SFA (Certified Registered Valuer)
  • Expertise: Financial valuation, trademark law, intellectual property rights risk management
  • Outside Directorships: Gujarat Terce Laboratories Limited, Dynemic Products Limited, Majestic Research Services & Solutions Limited
  • First Appointment: May 21, 2026
  • Shareholding: Nil

Mr. Ravi Dhirajlal Vagadiya (DIN: 09187005)

  • Date of Birth: July 15, 1978
  • Qualifications: Graduate
  • Expertise: Industrial management, operations & administration (20+ years experience)
  • First Appointment: September 8, 2025
  • Shareholding: 3.73%

Mr. Kuldeep Bharatbhai Khachar (DIN: 09187004)

  • Date of Birth: May 29, 1998
  • Qualifications: Graduate
  • Expertise: Governance & administration
  • First Appointment: August 30, 2025
  • Shareholding: 5.59%

Voting Instructions

  • Remote e-voting through CDSL/NSDL systems for demat shareholders
  • Physical shareholders and non-individual shareholders to vote through CDSL e-voting system
  • Scrutinizer: CS Ronak Jhuthawat, Practising Company Secretaries (ACS F9738; CP No: 12094)
  • Results to be posted on company website and CDSL website within two working days of AGM

Additional Information

  • Integrated Annual Report 2025-26 available on company website: www.theshivom.com
  • Registrar & Share Transfer Agent: Skyline Financial Services Private Limited
  • Green initiative: Communications sent electronically to registered email addresses
  • Members must update PAN details with Depository Participants/Company