Meeting Details

The 33rd Annual General Meeting was held on Friday, September 25, 2026 at 01:00 PM (IST) through video conferencing and other audio-visual means without physical presence of members, in compliance with circulars issued by the Ministry of Corporate Affairs and Securities and Exchange Board of India, and as per applicable provisions of the Companies Act, 2013 and Rules made thereunder.

Directors Present

  • Mr. Ajay Khanna - Managing Director and Member of Stakeholders Relationship Committee
  • Mr. Alok Tandon - Non-Executive Director
  • Mr. Sunil Rai - Independent Director and Chairman of the Audit Committee, Nomination and Remuneration Committee, and Stakeholders Relationship Committee
  • Mrs. Chhavi Prabhakar - Independent Woman Director and Member of the Audit Committee, Nomination and Remuneration Committee

Other Attendees

  • Mr. Vinod Raina - Chief Financial Officer
  • Ms. Kamini - Company Secretary & Compliance Officer
  • Mr. Rakesh Aggarwal - Representative from Statutory Auditor
  • Mr. Bhupender Raj Wadhwa - Representative from Internal Auditor
  • Mr. A.N. Kukreja - Representative from Secretarial Auditor
  • Mrs. Soniya Gupta - Scrutinizer of the Meeting

Chairperson Election

Since Chairman Mr. Rajiv Mehrotra was unable to attend, the Board elected Mrs. Chhavi Prabhakar, Independent Woman Director, as Chairperson of the meeting.

Quorum and Meeting Conduct

The requisite quorum under Section 103 of the Companies Act, 2013 was present. The Notice of Annual General Meeting along with Annual Report for financial year ended March 31, 2026 was sent via email to all members whose names appeared in the Register of Members at closing of business hours on Friday, August 21, 2026, and whose email addresses were registered with the Company/Company's Registrar and Share Transfer Agent, M/s Indus Shareshree Private Limited (formerly known as Indus Portfolio Private Limited)/Depository Participant(s).

Resolutions Transacted

Ordinary Business:

1. To receive, consider, approve and adopt the Annual Audited Standalone Financial Statements of the Company for the financial year ended March 31, 2026 together with the Reports of the Board of Directors and Auditor thereon (Ordinary Resolution)

2. To re-appoint the retiring Director, Mr. Ajay Khanna (DIN: 00027549), who retires by rotation and being eligible, offers himself for re-appointment (Ordinary Resolution)

Special Business:

3. To consider and approve the re-appointment of Mrs. Chhavi Prabhakar (DIN: 07553853) as a Non-Executive Independent Director of the Company for a period of five consecutive years (Special Resolution)

4. To consider and approve the re-appointment of Mr. Ajay Khanna (DIN: 00027549) as Managing Director of the Company for a period of five consecutive years (Ordinary Resolution)

5. To approve the existing as well new Material Related Party Transactions with Vihaan Networks Private Limited, Think of Us India Private Limited, Think of Technologies Private Limited, Intercity Cable Systems Private Limited & Shyam Communication Systems (Ordinary Resolution)

Voting Process

The Company provided remote e-voting facility to members for all resolutions set forth in the Notice. Remote e-voting commenced at 10:00 AM on Tuesday, September 22, 2026 and ended at 5:00 PM on Thursday, September 24, 2026.

The Company also provided facility for e-voting during the meeting for members who had not cast their votes earlier through remote e-voting. The e-voting facility remained open since commencement of the meeting and for 15 minutes after conclusion of the meeting.

Scrutinizer Appointment

Mrs. Soniya Gupta, Practicing Company Secretary, was appointed as Scrutinizer to scrutinize the process of e-voting in a fair and transparent manner.

Compliance and Disclosure

In compliance with Regulation 44(3) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, combined results of remote e-voting and e-voting at the meeting shall be disseminated to both Bombay Stock Exchange and National Stock Exchange of India. Post intimation to stock exchanges, the results shall be uploaded on the company website (https://shyamtelecom.com/) and website of NSDL (https://www.evoting.nsdl.com) along with the report of Scrutinizer.

The Register of Directors & Key Managerial Personnel and their shareholding and Register of Contracts and Arrangements in which Directors are interested were available for inspection electronically throughout the meeting.

Meeting Conclusion

The meeting concluded at 01:16 PM (IST) with vote of thanks to Directors, members, auditors and other stakeholders. The e-voting facility remained open for 15 minutes after conclusion to enable members to cast their votes.