Meeting Details
- Date: Friday, 25th September, 2026
- Time: 01:00 P.M. (IST)
- Location: Conducted through Video Conferencing (VC) / Other Audio Visual Means (OAVM)
- Type: 33rd Annual General Meeting
- Record Date: Friday, 18th September, 2026
- Register of Members Closure: From Saturday, 19th September, 2026 to Friday, 25th September, 2026 (both days inclusive)
Proposed Resolutions and Implications
Ordinary Business
1. Adoption of Financial Statements: To receive, consider, approve and adopt the Annual Audited Standalone Financial Statements for FY ended 31st March, 2026 together with Reports of Board of Directors and Auditor.
2. Reappointment of Director: To re-appoint Mr. Ajay Khanna (DIN: 00027549) as Director who retires by rotation (Ordinary Resolution).
Special Business
3. Reappointment of Independent Director: To re-appoint Mrs. Chhavi Prabhakar (DIN: 07553853) as Non-Executive Independent Director for a second term of five consecutive years until the conclusion of the 38th AGM in 2031 (Special Resolution).
4. Reappointment of Managing Director: To re-appoint Mr. Ajay Khanna (DIN: 00027549) as Managing Director for five consecutive years commencing from 11th August, 2026, with remuneration of ₹12,00,000 per annum (Special Resolution).
5. Related Party Transactions: To approve material related party transactions with specified entities for FY 2026-27 with the following limits:
- Vihaan Networks Private Limited: ₹50 lakhs (Sale) / ₹50 lakhs (Purchase)
- Think of Us India Private Limited: ₹50 lakhs (Sale) / ₹50 lakhs (Purchase)
- Think of Technologies Private Limited: ₹50 lakhs (Sale) / ₹50 lakhs (Purchase)
- Intercity Cables System Private Ltd.: ₹12 lakhs (Rent)
- Shyam Communication Systems: ₹50 lakhs (Rent)
(Ordinary Resolution)
Voting Process and Methods
- Remote e-Voting Period: Tuesday, 22nd September, 2026 (10:00 A.M.) to Thursday, 24th September, 2026 (05:00 P.M.)
- E-Voting Service Provider: National Securities Depository Limited (NSDL)
- Voting Methods: Remote e-voting prior to meeting and e-voting during the AGM
- Voting Rights: Proportional to paid-up equity share capital as on record date (18th September, 2026)
- Scrutinizer: M/s Soniya Gupta & Associates, Practicing Company Secretaries (Membership No. FCS 7493)
- Scrutinizer Email: soniyacs@gmail.com
Compliance with Laws and Regulations
The meeting is conducted in compliance with:
- Companies Act, 2013 and rules thereunder
- SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
- MCA General Circular No. 09/2024 dated September 19, 2024
- SEBI Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 3, 2024
- Secretarial Standard on General Meetings (SS-2) issued by ICSI
Shareholder Communication and Document Availability
- Annual Report and Notice sent electronically to members with registered email addresses
- Physical letters with weblink sent to members without registered email addresses
- Documents available on company website: https://shyamtelecom.com
- Documents available on stock exchange websites: BSE (www.bseindia.com) and NSE (www.nseindia.com)
- Physical copies available upon request to shyamtelecom.cs@gmail.com
Additional Information
- The company reported Total Revenue of ₹38.24 lakhs and Loss after tax of ₹502.03 lakhs for FY 2025-26
- Mr. Ajay Khanna holds 4,553 equity shares in the company as of 31st March, 2026
- Mrs. Chhavi Prabhakar holds no shares in the company
- The company's Corporate Office is at A-60, Naraina Industrial Area, Phase-I, New Delhi-110028