Meeting Details

  • Date of Meeting: Friday, 25th September, 2026
  • Time: 01:00 PM (IST)
  • Type of Meeting: 33rd Annual General Meeting
  • Mode: Conducted through Video Conferencing (VC)/Other Audio-Visual Means (OAVM)
  • Record Date: 18th September, 2026
  • Total Number of Shareholders on Record Date: 12,008

Shareholder Participation

  • Promoters and Promoter Group attending through video conferencing: 12
  • Public shareholders attending through video conferencing: 63
  • No shareholders were present in person or through proxy

Proposed Resolutions and Voting Outcomes

Five resolutions were considered and all were passed with requisite majority:

Resolution 1: Adoption of Annual Financial Statements (Ordinary Resolution)

  • Description: To receive, consider, approve and adopt the Annual Audited Standalone Financial Statements of the Company for the financial year ended 31st March, 2026 together with the Reports of the Board of Directors and Auditor thereon
  • Total Votes Polled: 7,315,582 (64.9120% of outstanding shares)
  • Votes in Favor: 7,315,222 (99.9951% of votes polled)
  • Votes Against: 360 (0.0049% of votes polled)

Resolution 2: Re-appointment of Mr. Ajay Khanna as Director (Ordinary Resolution)

  • Description: To re-appoint the retiring Director, Mr. Ajay Khanna (DIN: 00027549), who retires by rotation
  • Promoter Interest: Yes
  • Total Votes Polled: 7,311,029 (64.8716% of outstanding shares)
  • Votes in Favor: 7,310,579 (99.9938% of votes polled)
  • Votes Against: 450 (0.0062% of votes polled)

Resolution 3: Re-appointment of Mrs. Chhavi Prabhakar as Independent Director (Special Resolution)

  • Description: To consider and approve the Re-appointment of Mrs. Chhavi Prabhakar (DIN: 07553853) as a Non-Executive Independent Director for five consecutive years
  • Promoter Interest: No
  • Total Votes Polled: 7,315,582 (64.9120% of outstanding shares)
  • Votes in Favor: 7,315,132 (99.9938% of votes polled)
  • Votes Against: 450 (0.0062% of votes polled)

Resolution 4: Re-appointment of Mr. Ajay Khanna as Managing Director (Special Resolution)

  • Description: To consider and approve the Re-appointment of Mr. Ajay Khanna (DIN: 00027549) as Managing Director for five consecutive years
  • Promoter Interest: Yes
  • Total Votes Polled: 7,311,029 (64.8716% of outstanding shares)
  • Votes in Favor: 7,310,569 (99.9937% of votes polled)
  • Votes Against: 460 (0.0063% of votes polled)

Resolution 5: Approval of Related Party Transactions (Ordinary Resolution)

  • Description: To approve existing and new Material Related Party Transactions with Vihaan Networks Private Limited, Think of Us India Private Limited, Think of Technologies Private Limited, Intercity Cable Systems Private Limited & Shyam Communication Systems
  • Promoter Interest: Yes
  • Total Votes Polled: 7,311,029 (64.8716% of outstanding shares)
  • Votes in Favor: 7,310,669 (99.9951% of votes polled)
  • Votes Against: 360 (0.0049% of votes polled)

Voting Process and Methods

  • Remote E-voting Period: Commenced at 10:00 AM on Tuesday, 22nd September 2026 and ended at 5:00 PM on Thursday, 24th September 2026
  • Voting Platform: NSDL (www.evoting.nsdl.com)
  • Voting Facility: Also made available during the AGM for members attending through VC/OAVM to cast votes electronically
  • No postal ballot or physical polling was conducted

Scrutinizer's Report

  • Scrutinizer: Mrs. Soniya Gupta of M/s Soniya Gupta & Associates, Practicing Company Secretaries
  • Appointment: Made under Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014
  • Report Date: 25th September, 2026
  • Key Findings: All resolutions were approved by requisite majority, voting process was properly conducted
  • Document Handling: Voting records remain in scrutinizer's custody until Chairman approves and signs meeting minutes

Compliance with Regulations

The meeting was conducted in compliance with:

  • Companies Act, 2013 and relevant rules
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars: 03/2025, 09/2024, 09/2023, 14/2020, 17/2020, 20/2020, 19/2021, 02/2022, 10/2022
  • SEBI Circulars: May 12, 2020; January 15, 2021; May 13, 2022; January 05, 2023; October 7, 2023; October 3, 2024
  • Notice dispatch: Completed on 31st August 2026 through electronic mode
  • Advertisement: Published in The Financial Express (English) and Jansatta (Hindi) on 1st September 2026

Signatories and Contact Information

  • Company Secretary & Compliance Officer: Kamini
  • Scrutinizer: Soniya Gupta (M No.: 7493, C.P. No.: 8136, PRFCN: 1548/2021)
  • Company CIN: L32202RJ1992PLC017750
  • Results Availability: Uploaded on company website (www.shyamtelecom.com) and NSDL website (www.evoting.nsdl.com)