AGM Details

The 29th Annual General Meeting will be held on Wednesday, 23rd September 2026 at 3:30 PM IST through Video Conferencing/Other Audio Visual Means (VC/OAVM) from the company's office at 4, Stephen House B B D Bag East, 5th Floor, Room No. 77, Kolkata-700001.

Remote E-Voting Schedule

  • Cut-off Date: Wednesday, 16th September 2026
  • Commencement of remote e-voting: From 9:00 AM IST on Sunday, 20th September 2026
  • End of remote e-voting: Up to 5:00 PM IST on Tuesday, 22nd September 2026

Ordinary Business

1. To receive, consider and adopt the Standalone Financial Statements of the Company for the financial year ended 31st March 2026, together with the reports of the Board of Directors and the Auditors thereon.

2. To re-appoint Mr. Dipak Kumar Das (DIN: 11160989) as a Director who retires by rotation and being eligible, offers himself for re-appointment.

Special Business

3. To appoint Ms. Roshni Poddar (DIN: 11790587) as a Whole-time Director and Chief Financial Officer of the Company.

The resolution proposes her appointment for a period of 5 years from 10th August 2026 to 9th August 2031, with terms and conditions as set out in the Explanatory Statement, including remuneration provisions in case of no profits or inadequate profits during her tenure.

Ms. Roshni Poddar shall be entitled to reimbursement of all legitimate expenses incurred in performance of her duties, which will not be part of her remuneration.

The appointment is based on the recommendation of the Nomination and Remuneration Committee and approval of the Board of Directors at their meetings held on 10th August 2026.

Procedural Details

The Integrated Annual Report for FY 2025-26 and Notice of AGM is being sent to shareholders electronically who have registered their email IDs with their depositories or RTA.

The AGM is being conducted through VC/OAVM in compliance with MCA Circular No. 09/2024 dated September 19, 2024 and SEBI Circular No. SEBI/HO/CFD/CFDPoD CIR/2024/133 dated October 3, 2024.

Attendance through VC/OAVM will be counted for quorum under Section 103 of Companies Act, 2013.

The company has appointed Ms. Khusbu Agarwal, Practicing Company Secretary (ACS-11833) as Scrutinizer to scrutinize the remote e-voting process.

The Notice has been uploaded on the company website at https://shyamacs.com/ and on stock exchange websites.

Director Background

Ms. Roshni Poddar has made invaluable contributions in driving the company's export business and played a pivotal role in expanding the company's global presence, fostering international partnerships, and driving export operations.

Interest Disclosure

Ms. Roshni Poddar is interested in the resolution as it pertains to her own appointment. None of the other Directors, Key Managerial Personnel of the Company and their relatives are concerned or interested in the resolution.