AGM Business Items

Ordinary Business

1. Adoption of Financial Statements: To receive, consider and adopt Audited Financial Statements for financial year ended March 31, 2026 along with Reports of Board of Directors and Auditors.

2. Dividend Declaration: To declare dividend of ₹0.80 per equity share of ₹2 each (40%) on paid-up equity share capital for FY2026, payable out of company profits.

3. Director Reappointment: To appoint Mr. Navin Chand Suchanti (DIN: 00273663) as Director liable to retire by rotation.

Special Business

4. Independent Director Reappointment: To approve reappointment of Mr. Sanjeev Kumar Khandelwal (DIN: 00419799) as Independent Director for second term of five consecutive years from May 26, 2027 to May 25, 2032. Approval includes payment of sitting fees as determined by Nomination and Remuneration Committee.

5. Manager Reappointment: To approve reappointment of Mr. Swajib Swapan Chatterjee as Manager for five years from May 26, 2027 to May 25, 2032 with remuneration of ₹32.68 lakh per annum with annual increments, plus provident fund, gratuity, mobile connection, conveyance, and fuel expenses reimbursement.

Dividend Details

  • Record Date: Tuesday, September 8, 2026
  • Book Closure: Wednesday, September 9, 2026 to Tuesday, September 15, 2026 (both days inclusive)
  • Dividend Amount: ₹0.80 per equity share (40% of face value ₹2)

Tax Withholding Procedures

Resident Members

  • TDS rates: 10% with valid PAN, 20% without valid PAN
  • No TDS for individual members if dividend ≤ ₹10,000
  • Documents required for lower/nil deduction must be submitted by August 28, 2026
  • Specific exemptions for LIC, GIC, Mutual Funds, Provident Funds, NPS, and certain other entities

Non-Resident Members

  • Standard withholding rate: 20% plus applicable surcharge and cess
  • Treaty benefits available with proper documentation (Tax Residency Certificate, PAN, Form 41, etc.)
  • Documents must be submitted by August 28, 2026

E-Voting Arrangements

  • Remote e-Voting Period: Saturday, September 12, 2026 (9:00 AM) to Monday, September 14, 2026 (5:00 PM)
  • Cut-off Date: Tuesday, September 8, 2026
  • Service Provider: NSDL (National Securities Depository Limited)
  • Scrutinizer: CA Deepak Kumar Daga of S.M. Daga & Co.
  • Detailed login instructions provided for shareholders holding shares in both demat and physical form

Virtual Meeting Logistics

  • AGM conducted through VC/OAVM only (no physical attendance)
  • Facility available for 1000 members on first-come-first-served basis (exceptions for large shareholders, promoters, institutional investors, directors, KMPs, committee chairpersons, auditors)
  • Members must register by September 8, 2026, to speak or ask questions during meeting
  • Quorum requirements will be met through virtual attendance

Director Profiles

Mr. Navin Chand Suchanti

  • Age: 72 years, Director since June 30, 1990
  • Qualification: B.Sc. (Hons)
  • Experience: 53 years in tourism and hospitality, public relations, advertising, finance and taxation
  • Shareholding: 3,352,211 shares
  • FY2025-26 Remuneration: Sitting fees ₹35,000

Mr. Sanjeev Kumar Khandelwal

  • Age: 65 years, Independent Director since May 26, 2022
  • Qualification: B.Com (Hons), NCFM Certification, AI course from MIT Sloan
  • Experience: 41 years in financial services, merchant banking, capital markets, commodity markets, investment advisory
  • Shareholding: Nil
  • FY2025-26 Remuneration: Sitting fees ₹35,000

Mr. Swajib Swapan Chatterjee

  • Age: 54 years, Manager since May 26, 2022
  • Qualification: Hotel Management from IHMCT&AN, Bhubaneswar
  • Experience: 31 years in hospitality sector, mostly with Sinclairs Hotels
  • Shareholding: Nil
  • FY2025-26 Remuneration: ₹30,41,381

Additional Information

  • AGM notice available on company website (www.sinclairsindia.com), NSDL website (www.evoting.nsdl.com), and stock exchange websites
  • Members holding physical shares urged to convert to demat form
  • KYC compliance required for processing service requests
  • Unclaimed dividends for 7 years will be transferred to Investor Education and Protection Fund (IEPF)
  • Register of Directors and contracts available for electronic inspection by members

#Tags: #SinclairsHotels #AGM #Dividend #SEBIDisclosure #RegulatoryCompliance #CorporateGovernance #Neutral