Meeting Details

The voting is conducted through postal ballot by electronic means (e-voting) without a physical meeting. The cut-off date for determining eligibility to vote is Friday, August 7, 2026. The e-voting period commences on Saturday, August 15, 2026, at 09:00 A.M. IST and ends on Sunday, September 13, 2026, at 05:00 P.M. IST.

Proposed Resolution

The special business consists of one resolution: Continuation of Mr. Arvind Kumar Prasad (DIN: 02865273) as Whole-time Director upon attaining the age of 70 years on September 9, 2026, up to the expiry of his existing term on April 23, 2027, on existing terms and conditions. This requires a Special Resolution under Section 196(3)(a) of the Companies Act, 2013.

Voting Process and Methods

The Company has engaged Central Depository Services (India) Limited (CDSL) to facilitate remote e-voting. Members can vote electronically through:

  • CDSL's e-voting platform www.evotingindia.com
  • Depository participants' systems for demat account holders
  • Physical shareholders can vote using folio numbers

Individual shareholders holding securities in demat mode can vote through their demat accounts maintained with CDSL or NSDL. Helpdesk details are provided for technical support: CDSL toll-free number 1800 21 09911 and NSDL contact numbers 022-4886 7000 and 022-2499 7000.

Scrutinizer Appointment

The Board has appointed Mr. Sudhir Vishnupant Hulyalkar, Company Secretary in Practice (Membership No. FCS 6040, CP No. 6137), as the scrutinizer for conducting the postal ballot process and scrutinizing votes in a fair and transparent manner.

Results Declaration

The results of the postal ballot will be declared on or before Tuesday, September 15, 2026. The scrutinizer will submit his report to the Chairperson, and the results along with the scrutinizer's report will be displayed on the Company's website (https://sisindia.com/investor-information/) and communicated to stock exchanges, depositories, and registrar and share transfer agent.

Compliance Information

The notice is issued in compliance with:

  • Sections 108, 110 and other applicable provisions of the Companies Act, 2013
  • Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014
  • MCA General Circular Nos. 14/2020, 17/2020, and 03/2025
  • Regulation 44 of SEBI Listing Regulations
  • Secretarial Standard on General Meetings

The notice is being sent only through electronic mode to members whose email addresses are registered with the Company/Depositories as of the cut-off date.

Director Information

Mr. Arvind Kumar Prasad (DIN: 02865273):

  • Date of Birth: September 9, 1956 (Age: 69 years)
  • Qualification: Bachelor's degree in Commerce from University of Calcutta and Intermediate Qualification from ICAI
  • Date of First Appointment: April 24, 2017
  • Experience: Associated with the Company since 1985 (41 years), played crucial role in introducing innovative practices in security industry
  • Expertise: Finance, Governance, Board Experience, Digital Tech, Audit/Tax, Risk Management, Sustainability
  • Current Remuneration: ₹1,00,21,152 during FY 2025-26
  • Proposed Remuneration: ₹1,07,99,978 per annum (approved by shareholders on July 6, 2026)
  • Shareholding: 3,11,479 equity shares in the Company
  • Directorships: Security Skills Council (India) Limited, Adi Chitragupta Finance Limited
  • Board Meeting Attendance: 6 out of 6 meetings during FY 2025-26

Additional Information

The notice is available on the Company's website (www.sisindia.com), stock exchange websites (BSE and NSE), and CDSL's website (www.evotingindia.com). Resolutions passed through postal ballot are deemed to have been passed as if at a General Meeting on September 13, 2026.