Meeting Details

  • Type of Meeting: Postal Ballot through remote e-voting only (no physical meeting)
  • Voting Period: Saturday, August 15, 2026 (09:00 AM IST) to Sunday, September 13, 2026 (05:00 PM IST)
  • Cut-off Date: Friday, August 7, 2026 (for determining eligibility to vote)

Proposed Resolution and Implications

The single special resolution sought approval for:

  • Continuation of Mr. Arvind Kumar Prasad (DIN: 02865273) as Whole-time Director upon attaining the age of 70 years on September 9, 2026
  • Continuation up to the expiry of his existing term on April 23, 2027
  • Approval under Sections 196, 197, 203 and other applicable provisions of the Companies Act, 2013 read with Schedule V
  • Maintenance of existing terms and conditions of appointment

Voting Process and Methods

The voting was conducted exclusively through remote e-voting via the CDSL e-voting platform at www.evotingindia.com. No physical polling or postal ballot (paper) was conducted. The process was compliant with Section 108 and 110 of the Companies Act, 2013 read with Rule 20 and 22 of Companies (Management and Administration) Rules, 2014, and relevant SEBI circulars including General Circular No. 03/2025 dated September 22, 2025.

Key Voting Outcomes

Overall Results:

  • Total votes cast: 12,58,04,026 shares
  • Percentage of votes polled on outstanding shares: 89.03%
  • Votes in favor: 12,57,85,829 shares (99.99% of votes polled)
  • Votes against: 18,197 shares (0.01% of votes polled)
  • Number of shareholders participated: 219

Category-wise Breakdown:

Promoter and Promoter Group:

  • Shares held: 10,15,45,402
  • Votes polled: 10,15,08,730 (99.96% participation)
  • Votes in favor: 10,15,08,730 (100.00%)
  • Votes against: 0 (0.00%)

Public - Institutions:

  • Shares held: 2,79,07,696
  • Votes polled: 2,42,86,558 (87.02% participation)
  • Votes in favor: 2,42,69,010 (99.93%)
  • Votes against: 17,548 (0.07%)

Public - Non Institutions:

  • Shares held: 1,18,54,545
  • Votes polled: 8,738 (0.07% participation)
  • Votes in favor: 8,089 (92.57%)
  • Votes against: 649 (7.43%)

Scrutinizer's Role and Findings

Mr. Sudhir Vishnupant Hulyalkar, Company Secretary in Practice (FCS No. 6040, CP No. 6137), was appointed as Scrutinizer by the Board of Directors via resolution dated August 5, 2026. His responsibilities included:

  • Scrutinizing the entire postal ballot process
  • Maintaining registers with necessary entries as per Companies (Management and Administration) Rules, 2014
  • Ensuring fair and transparent process
  • Submitting the detailed report dated September 15, 2026

Scrutinizer's Key Findings:

  • Total shareholders participated: 219
  • Votes in favor: 202 shareholders representing 12,57,85,829 shares
  • Votes against: 17 shareholders representing 18,197 shares
  • Invalid votes: NIL
  • Abstain votes: Not applicable (not considered in results)

The scrutinizer confirmed that the resolution was approved by the requisite majority and that the process complied with all legal requirements.

Compliance with Laws and Regulations

The company confirmed compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (Regulation 30 and 44)
  • Companies Act, 2013 (Sections 196, 197, 203 and Schedule V)
  • Companies (Management and Administration) Rules, 2014
  • MCA General Circular No. 03/2025 dated September 22, 2025
  • Relevant SEBI circulars

Signatories and Contact Information

  • Pushpalatha Katkuri, Company Secretary and Compliance Officer signed the disclosure on September 15, 2026
  • Scrutinizer's report signed by Sudhir Vishnupant Hulyalkar on September 15, 2026
  • Company registered office: Annapoorna Bhawan, Patliputra Telephone Exchange Road, Kurji, Patna 800 010, Bihar
  • Correspondence address: #106, 1st Floor, Ramanashree Arcade, 18 MG Road, Bangalore-560 001, Karnataka
  • Company website: www.sisindia.com

Additional Information

The voting results and scrutinizer's report have been made available on the company's website (www.sisindia.com) and on CDSL's website (www.evotingindia.com). The register and documents relating to e-voting will remain in the scrutinizer's safe custody until the Chairperson approves and signs the minutes, after which they will be handed over to the Company Secretary for safe keeping.