Meeting Details

  • Date: Tuesday, 29th September, 2026
  • Time: 12:00 Noon (IST)
  • Mode: Video Conferencing (VC) / Other Audio Visual Means (OAVM)
  • Cut-off date for e-voting: Tuesday, 22nd September, 2026
  • E-voting period: Saturday, 26th September, 2026 (09:00 a.m.) to Monday, 28th September, 2026 (05:00 p.m.)
  • Share transfer books closure: Wednesday, 23rd September 2026 to Tuesday, 29th September 2026 (both days inclusive)

Ordinary Business

1. To receive, consider and adopt the Audited Financial Statements of the Company for the financial year ended on 31st March 2026 and the Reports of the Auditors and the Board of Directors thereon.

2. To appoint a Director in place of Mr. Sandeep Ashok Deshmukh (DIN 06775847) who retires by rotation and being eligible, offers himself for re-appointment.

  • Date of first appointment: 05th June 2026
  • Age: 48 years
  • Qualification: Bachelor of Commerce, Pune University
  • Category: Non-Executive Director
  • Expertise: Accounting & Finance, office work and administration
  • Committee membership: Nomination and Remuneration committee
  • Shareholding: NIL
  • Remuneration: Not applicable

Special Business

3. Appointment of M/s. V A Dudhedia & Co, Pune (FRN: 112450W) as Statutory Auditors to fill casual vacancy

  • Ordinary Resolution required
  • To fill casual vacancy caused by resignation of M/s G. D. Apte & Co, Chartered Accountants (FRN: 100515W)
  • Resignation effective: 13th August 2026
  • Intimation filed with BSE: 13th August, 2026
  • Board appointment date: 31st August 2026
  • Term: From 31st August, 2026 till conclusion of 41st AGM

4. Appointment of M/s. V A Dudhedia & Co, Pune (FRN: 112450W) as Statutory Auditors for five years

  • Ordinary Resolution required
  • Term: From conclusion of 41st AGM till conclusion of 46th AGM in 2031
  • Remuneration: Up to ₹11,00,000/- plus applicable taxes and reimbursement of out-of-pocket expenses
  • Auditor details: Firm with over 50 years experience, head office in Pune, branch in Mumbai, 10 partners and associate Chartered Accountants
  • Services: Audit, Assurance, Taxation, financial consultancy, and Investment advisory

5. Shifting of Registered Office of Company

  • Special Resolution required
  • From: 'Gat No. 686/4, Koregaon Bhima, Taluka Shirur, District Pune – 412 216 Maharashtra'
  • To: '7th Floor, Cello Platina, Fergusson College Road, Near Shivajinagar Police Station, Pune – 411005, Maharashtra'
  • Reason: Administrative and operational convenience, better infrastructure and connectivity for stakeholders
  • Requires confirmation from Registrar of Companies (Pune)

6. Approval of Material Related Party Transactions with Smart Services Private Limited

  • Ordinary Resolution required
  • Related party: Smart Services Private Limited (promoter and holding company)
  • Shareholding: 75% of paid up share capital
  • Transaction types: Sale/supply/purchase of goods, rendering/availing services, leasing/renting property
  • Estimated annual value: ₹900 Crore (Rupees Nine Hundred Crore only) excluding taxes
  • Period: From 41st AGM till 42nd AGM in 2027
  • Rationale: Business diversification and revenue generation post-acquisition by Smart Services

Related Party Transaction Details

  • Smart Services Financials (FY 2024-25):
  • Turnover: ₹1,20,851.03 Lacs
  • Profit after tax: ₹4,919.44 Lacs
  • Net worth: ₹11,012.04 Lacs
  • Transaction value as percentage of related party's turnover: 7.45%
  • Previous transactions: None during last financial year or current year up to previous quarter
  • Pricing basis: Commercial negotiations, arm's length basis, market parameters
  • Interested directors: Mr. Sandeep Deshmukh and Mr. Salil Halve (Non-Executive Directors who are also directors in Smart Services)

Voting and Participation Procedures

  • Meeting conducted pursuant to MCA General Circular Nos. 3/2025 dated September 22, 2025
  • Physical attendance dispensed with, no proxy facility available
  • Scrutinizer: Mr. Sridhar G. Mudaliar or Mrs. Meenakshi Deshmukh of M/s. SVD & Associates
  • Participation limited to 1000 members on first-come-first-serve basis (exceptions for 2%+ shareholders, promoters, institutional investors, etc.)
  • Results to be declared within two working days from conclusion of AGM

Additional Information

  • Documents available for inspection at registered office/electronic mode during business hours
  • Members can seek information by writing to investor@smaarttechservices.com at least 7 days before AGM
  • Notice and Annual Report available on company website www.smaarttechservices.com and BSE website www.bseindia.com
  • KYC compliance mandatory for physical shareholders with PAN-Aadhaar linkage requirement