Meeting Details

  • Date of Meeting: Tuesday, September 22, 2026
  • Time: Commenced at 03:34 PM (IST) and concluded at 04:40 PM (IST)
  • Type of Meeting: 11th Annual General Meeting (AGM)
  • Location: Conducted through Video Conference (VC)/Other Audio-Visual Means (OAVM) without physical presence of members
  • Record Date: Tuesday, September 15, 2026
  • Total Shareholders on Record Date: 19,687

Proposed Resolutions and Implications

The AGM considered eight resolutions with the following implications:

1. Ordinary Resolution: To receive, consider, and adopt the Audited Annual Standalone and Consolidated Financial Statements for the financial year ended March 31, 2026, together with Auditors' Report and Boards' Report.

2. Ordinary Resolution: To re-appoint Mr. Atul Gautam (DIN: 10641036) as Non-Executive Director who retires by rotation.

3. Special Resolution: Appointment of Mr. Dilip Deshmukh (DIN: 11699759) as a Non-Executive Independent Director.

4. Special Resolution: Appointment of Mr. Rajeev Krishnamuralilal Agarwal (DIN: 07984221) as a Non-Executive Independent Director.

5. Special Resolution: Approval of Consultancy/Advisory services from Mr. Atul Gautam (DIN: 10641036), Non-Executive Director.

6. Special Resolution: Approval for enhancement of limits under Section 180(1)(a) of the Companies Act, 2013.

7. Special Resolution: Approval for enhancement of limits under Section 186 of the Companies Act, 2013.

8. Special Resolution: Approval of Scheme for Reduction of Share Capital (Through utilization of Securities Premium Account).

Voting Process and Methods

  • Remote E-Voting Period: September 19, 2026 (09:00 AM IST) to September 21, 2026 (05:00 PM IST)
  • E-Voting During AGM: Conducted during the meeting until all resolutions were considered and voted upon
  • Service Provider: National Securities Depository Limited (NSDL) at www.evoting.nsdl.com
  • Voting Rights Reckoning: Based on shareholding as of September 15, 2026 (E-Voting Cut-Off)
  • Vote Unblocking: Conducted in presence of two witnesses - Mr. Rithik Kesarwani (1st Witness) and Ms. Shikha Bishnoi (2nd Witness)

Key Voting Outcomes

Overall Participation

  • Total Shares Outstanding: 114,381,076
  • Total Votes Polled: 72,501,918 shares (63.3863% of outstanding shares)
  • Promoter Group Voting: 100% participation (66,643,155 shares voted)
  • Public Institutions Voting: 53.6197% participation (5,763,674 of 10,749,163 shares voted)
  • Public Non-Institutions Voting: 0.2571% participation (95,089 of 36,988,758 shares voted)

Resolution-wise Results

Resolution 1 (Ordinary - Financial Statements)

  • Total Votes FOR: 72,501,906 shares (100.0000% of votes polled)
  • Total Votes AGAINST: 12 shares (0.0000% of votes polled)
  • Result: PASSED

Resolution 2 (Ordinary - Re-appointment of Atul Gautam)

  • Total Votes FOR: 72,501,823 shares (99.9999% of votes polled)
  • Total Votes AGAINST: 95 shares (0.0001% of votes polled)
  • Result: PASSED

Resolution 3 (Special - Appointment of Dilip Deshmukh)

  • Total Votes FOR: 72,501,787 shares (99.9998% of votes polled)
  • Total Votes AGAINST: 131 shares (0.0002% of votes polled)
  • Result: PASSED with 3/4th majority

Resolution 4 (Special - Appointment of Rajeev Agarwal)

  • Total Votes FOR: 72,501,787 shares (99.9998% of votes polled)
  • Total Votes AGAINST: 131 shares (0.0002% of votes polled)
  • Result: PASSED with 3/4th majority

Resolution 5 (Special - Consultancy Services)

  • Total Votes FOR: 72,500,123 shares (99.9975% of votes polled)
  • Total Votes AGAINST: 1,795 shares (0.0025% of votes polled)
  • Result: PASSED with 3/4th majority

Resolution 6 (Special - Section 180 Enhancement)

  • Total Votes FOR: 72,500,206 shares (99.9976% of votes polled)
  • Total Votes AGAINST: 1,712 shares (0.0024% of votes polled)
  • Result: PASSED with 3/4th majority

Resolution 7 (Special - Section 186 Enhancement)

  • Total Votes FOR: 72,501,906 shares (100.0000% of votes polled)
  • Total Votes AGAINST: 12 shares (0.0000% of votes polled)
  • Result: PASSED with 3/4th majority

Resolution 8 (Special - Capital Reduction Scheme)

  • Total Votes FOR: 72,501,787 shares (99.9998% of votes polled)
  • Total Votes AGAINST: 131 shares (0.0002% of votes polled)
  • Result: PASSED with 3/4th majority

Scrutinizer's Role and Findings

  • Scrutinizer: Shirin Bhatt, Practicing Company Secretary (Membership No. F8273/C.P. No. 9150)
  • Appointment Date: August 24, 2026 by Board resolution
  • Responsibilities: Scrutinizing and ascertaining requisite majority of votes cast in remote e-voting and e-voting during AGM
  • Findings: All resolutions passed with required majority - ordinary resolutions with simple majority and special resolutions with 3/4th majority
  • Report Date: September 23, 2026
  • Document Custody: Electronic register and voting documents to remain with scrutinizer until Chairman approves minutes, then handed to Company Secretary

Compliance Confirmation

The AGM was conducted in compliance with:

  • Companies Act, 2013 and rules thereunder
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars: General Circular Nos. 14/2020, 17/2020, 20/2020, 09/2023, 09/2024, and 03/2025
  • Secretarial Standard on General Meetings (SS-2)
  • Regulation 44 of SEBI Listing Regulations

Additional Information

  • Corporate Office: DLF Commercial Building, Block - 3, Zone-6, DLF Phase - 5, Gurugram, Haryana - 122022
  • Investor Website: https://www.smartworksoffice.com/investors/
  • Voting results submitted simultaneously in XBRL mode as prescribed under Regulation 44