Meeting Details

The 34th Annual General Meeting of Solitaire Machine Tools Limited will be held on Saturday, 27th June, 2026 at 11:00 a.m. IST through Video Conferencing (VC) / Other Audio Visual Means (OAVM).

Agenda Items

Ordinary Business:

1. To receive, consider and adopt the Standalone Audited Financial Statements of the Company for the Financial Year ended 31st March, 2026 together with Board's Report and Auditors' Report thereon.

2. To appoint a Director in place of Mr. Ashok Sheth (DIN: 00174006), who retires by rotation and being eligible, offers himself for re-appointment.

3. To approve and declare dividend recommended by the Board for the Financial Year 2025-26.

Director Information for Re-appointment

Mr. Ashok J. Sheth

  • Date of Birth: 15/08/1947
  • Date of Initial Appointment: 10/09/1987
  • Qualification: B.S. (Mechanical Engineering)
  • Areas of Specialization: Manufacturing of Machine Tools
  • Remuneration last drawn: ₹18,43,000 (including sitting fees)
  • Shares held in Company: 4,10,659
  • No other directorships held

Record Date and Share Transfer Book Closure

The cut-off date for determining eligibility of members for voting is 20th June, 2026. The Register of Members and Share Transfer Books will remain closed from Sunday, 21st June, 2026 to Saturday, 27th June, 2026 (both days inclusive).

Voting Procedures

Remote E-voting Period:

Wednesday, 24th June, 2026 (09:00 a.m.) to Friday, 26th June, 2026 (05:00 p.m.)

Shareholders can vote through:

  • NSDL e-voting platform (multiple login methods)
  • CDSL e-voting platform
  • InstaVote facility for physical shareholders and non-individual shareholders
  • Depository participants' websites

Meeting Day Voting:

Shareholders who haven't voted remotely can vote during the AGM through the InstaMeet facility.

Dividend Taxation Information

Pursuant to Finance Act 2020, dividend income is taxable in the hands of shareholders, and the Company will deduct tax at source at prescribed rates. Key deadlines:

  • Form 15G/15H submission deadline: 11:59 p.m. IST on July 01, 2026
  • Non-resident shareholder documentation deadline: 11:59 p.m. IST on July 01, 2026
  • Shareholders without PAN will face TDS at 20% plus applicable surcharge and cess

Key Service Providers

  • Registrar & Transfer Agent: MUFG Intime India Private Limited (formerly Link Intime India Private Limited)
  • Banker: ICICI Bank, Vasna Road, Vadodara
  • Auditors: K.C. Mehta & Co. LLP, Chartered Accountants
  • Secretarial Auditors: H. M. Mehta and Associates, Practicing Company Secretaries
  • Scrutinizer: CS Hemang Mehta (FCS 4965) of H.M. Mehta & Associates

Shareholder Communication

  • Annual Report and communications will be sent electronically to members with registered email addresses
  • Documents available on company website: www.smtgrinders.com and BSE website: www.bseindia.com
  • Queries regarding accounts and operations must be sent to investors@smtgrinders.com on or before June 14, 2025

Additional Notes

  • Physical attendance dispensed with; no proxy facility available
  • Corporate members must send authorized representative documents to investor.helpdesk@in.mpms.mufg.com
  • Shares can only be transferred in dematerialized form per SEBI mandate
  • Shareholders must update email addresses and bank details with RTA for electronic communication