Event Overview

Sotefin Bharat Limited will hold its Fourteenth Annual General Meeting (AGM) on Saturday, September 26, 2026 at 11:00 a.m. (IST) through Video Conferencing (VC) / Other Audio-Visual Means (OAVM). The Registered Office of the Company shall be deemed to be the venue for the AGM.

Business Items

Ordinary Business

Item No. 1: Adoption of Financial Statements and Reports

To receive, consider and adopt the Audited Financial Statements of the Company for the financial year ended March 31, 2026, together with the Reports of the Board of Directors and the Auditors thereon.

Item No. 2: Re-appointment of Director

To appoint a director in place of Mr. Arup Choudhuri (DIN: 03491600), who retires by rotation and, being eligible, offers himself for re-appointment.

Special Business

Item No. 3: Ratification and Appointment of Secretarial Auditor

To consider and pass an Ordinary Resolution for the appointment of Mr. P.V. Subramanian, Practicing Company Secretary (Membership No. A4585 / CP No. 2077), as the Secretarial Auditor of the Company for a term of five consecutive financial years commencing from Financial Year 2025-26 up to Financial Year 2029-30. The resolution authorizes the Board of Directors to fix remuneration and incidental expenses.

Voting Information

Record Date: Saturday, September 19, 2026

Remote e-voting Period: Wednesday, September 23, 2026 at 9:00 a.m. to Friday, September 25, 2026 at 5:00 p.m.

Voting Service Provider: Bigshare Services Private Limited

E-voting Website: https://ivote.bigshareonline.com

Meeting Attendance

Members can join the AGM through VC/OAVM 15 minutes before and after the scheduled commencement time. The facility will be available for 1000 members on first come first served basis, excluding large shareholders (holding 2% or more), promoters, institutional investors, directors, KMPs, committee chairpersons, and auditors who can attend without restriction.

Director Details for Re-appointment

Mr. Arup Choudhuri

  • Age: 63 years
  • Nationality: Indian
  • Date of Initial Appointment: December 4, 2013
  • Current Designation: Chairman and Managing Director
  • Qualification: Bachelor's degree in Civil Engineering from University of Calcutta (1988)
  • Experience: Over 25 years as structural engineer, previously Vice President at Simplex Projects Limited
  • Board Meetings Attendance: Attended all 16 meetings during FY25-26
  • Remuneration: ₹51.00 Lakhs per annum
  • Shareholding: NIL
  • Other Directorships: NIL in listed entities

Explanatory Statement for Item No. 3

The Board of Directors had appointed Mr. P.V. Subramanian as Secretarial Auditor for five years prior to the company's listing on BSE SME Platform on July 23, 2026. Post-listing, Regulation 24A of SEBI LODR Regulations requires shareholder approval for appointment of peer-reviewed Secretarial Auditor for a fixed five-year period. This resolution seeks to align the pre-existing board appointment with SEBI compliance requirements.

Additional Notes

  • The AGM is being held through VC/OAVM pursuant to MCA Circulars (General Circular Nos. 14/2020, 17/2020, 20/2020, and latest 03/2025 dated September 22, 2025) and SEBI Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 3, 2024.
  • Proxy facility is not available for this VC/OAVM AGM.
  • Institutional/Corporate shareholders must send authorization documents to Scrutinizer at pvsm17@rediffmail.com.
  • Mr. P.V. Subramanian has been appointed as Scrutinizer for the e-voting process.
  • The voting results and Scrutinizer's Report will be placed on the company's website www.sotefinbharat.com and forwarded to BSE Limited.