Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015

South West Pinnacle Exploration Limited

Meeting Details

The 20th Annual General Meeting was held on Monday, September 28, 2026, through video conferencing/other audio visual means. The meeting commenced at 02:30 PM.

Shareholder Participation

  • Total number of shareholders on record date: 16,257
  • Number of shareholders who attended the meeting through video conferencing: 70
  • Promoters and Promoters Group attendees: 6
  • Public shareholders attendees: 64
  • The number of shareholders present in person or through proxy was not available (NA)

Voting Process and Methods

The voting was conducted through:

  • Remote e-voting: Available from Friday, September 25, 2026 at 9:00 AM IST to Sunday, September 27, 2026 at 5:00 PM IST
  • E-voting at the AGM: Conducted during the meeting for shareholders who had not voted remotely
  • No postal ballot was used
  • National Securities Depository Limited (NSDL) provided the e-voting platform services

Proposed Resolutions and Implications

Seven resolutions were proposed and approved:

Resolution 1 - Ordinary Resolution (Ordinary Business)

Consideration and Adoption of Standalone & Consolidated Audited Financial Statements of the company for the financial year ended on March 31, 2026, and reports of the Board of Directors and Auditors thereon.

Resolution 2 - Ordinary Resolution (Ordinary Business)

Appointment of Mr. Rajendra Prasad Ritolia (DIN: 00119488) who retires by rotation and offered himself for re-appointment.

Resolution 3 - Special Resolution (Special Business)

Re-Appointment of Mr. Vikas Jain (DIN: 00049217) as Chairman & Managing Director of the Company.

Resolution 4 - Special Resolution (Special Business)

Re-Appointment of Mr. Piyush Jain (DIN: 00049319) as Joint Managing Director of the Company.

Resolution 5 - Special Resolution (Special Business)

Re-Appointment of Mrs. Meenakshi Anand (DIN: 01937203) as an Independent Director of the Company.

Resolution 6 - Special Resolution (Special Business)

Re-Appointment of Mrs. Shivi Sabharwal (DIN: 08792827) as an Independent Director of the Company.

Resolution 7 - Special Resolution (Special Business)

Re-Appointment of Mr. Rajendra Prasad Ritolia (DIN: 00119488) as Non-Executive Director of the Company.

Key Voting Outcomes

Overall Participation

  • Total outstanding shares: 29,830,011
  • Total votes cast across all resolutions: 18,869,043 (63.2552% of outstanding shares)

Resolution-wise Results:

Resolution 1: Financial Statements Adoption
  • Promoter & Promoter Group: 17,875,474 votes (100% in favor)
  • Public-Others: 993,569 votes (99.9999% in favor, 0.0001% against)
  • Total: 18,869,043 votes (99.9999% in favor, 0.0001% against)
Resolution 2: Re-appointment of Mr. Rajendra Prasad Ritolia
  • Promoter & Promoter Group: 17,875,474 votes (100% in favor)
  • Public-Others: 993,569 votes (99.9999% in favor, 0.0001% against)
  • Total: 18,869,043 votes (99.9999% in favor, 0.0001% against)
Resolution 3: Re-appointment of Mr. Vikas Jain as Chairman & MD
  • Promoter & Promoter Group: 17,875,474 votes (100% in favor)
  • Public-Others: 993,569 votes (99.9999% in favor, 0.0001% against)
  • Total: 18,869,043 votes (99.9999% in favor, 0.0001% against)
Resolution 4: Re-appointment of Mr. Piyush Jain as Joint MD
  • Promoter & Promoter Group: 17,875,474 votes (100% in favor)
  • Public-Others: 993,569 votes (99.9999% in favor, 0.0001% against)
  • Total: 18,869,043 votes (99.9999% in favor, 0.0001% against)
Resolution 5: Re-appointment of Mrs. Meenakshi Anand as Independent Director
  • Promoter & Promoter Group: 17,875,474 votes (100% in favor)
  • Public-Others: 993,569 votes (99.9999% in favor, 0.0001% against)
  • Total: 18,869,043 votes (99.9999% in favor, 0.0001% against)
Resolution 6: Re-appointment of Mrs. Shivi Sabharwal as Independent Director
  • Promoter & Promoter Group: 17,875,474 votes (100% in favor)
  • Public-Others: 993,569 votes (99.9999% in favor, 0.0001% against)
  • Total: 18,869,043 votes (99.9999% in favor, 0.0001% against)
Resolution 7: Re-appointment of Mr. Rajendra Prasad Ritolia as Non-Executive Director
  • Promoter & Promoter Group: 17,875,474 votes (100% in favor)
  • Public-Others: 993,569 votes (99.9999% in favor, 0.0001% against)
  • Total: 18,869,043 votes (99.9999% in favor, 0.0001% against)

Participation Breakdown by Shareholder Category

  • Promoter & Promoter Group: 17,875,474 shares voted (100% of their holding)
  • Public-Institutional Holders: 0 shares voted
  • Public-Others: 993,569 shares voted (8.3112% of their holding)
  • No institutional shareholders participated in the voting

Scrutinizer's Role and Findings

Mr. Krishna Kumar Singh of KKS & Associates, Company Secretaries, was appointed as scrutinizer for both remote e-voting and e-voting at the AGM. His responsibilities included:

  • Scrutinizing the e-voting process under Section 108 of Companies Act, 2013 and Rule 20 of Companies (Management and Administration) Rules, 2014
  • Ensuring compliance with SEBI LODR Regulations, 2015
  • Reviewing votes cast through NSDL's e-voting system
  • Preparing consolidated scrutinizer's report

The scrutinizer confirmed:

  • All resolutions were passed with requisite majority
  • No invalid votes were cast in any resolution category
  • The voting process was conducted fairly and transparently
  • Votes were unblocked in the presence of two witnesses: Ms. Ayushi Gupta and Mr. Mukesh Kumar Mandal

Compliance with Laws and Regulations

The voting process complied with:

  • Section 108 of Companies Act, 2013
  • Rule 20 of Companies (Management and Administration) Rules, 2014
  • Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars dated April 8, 2020, May 5, 2020, December 28, 2022, September 25, 2023, September 19, 2024, and September 22, 2025
  • SEBI Circulars dated May 12, 2020, October 7, 2023, and October 3, 2024

Additional Information

  • The cut-off date for determining voting eligibility was September 21, 2026
  • The notice of the AGM was dated September 3, 2026
  • Advertisement for the AGM was published in Financial Express (English) and Jansatta (vernacular) on September 4, 2026
  • The scrutinizer will maintain voting records until handed over to the Company Secretary for safekeeping after minutes approval