Meeting Details

  • Date: Wednesday, 30th September 2026
  • Time: 11:00 A.M. (IST)
  • Location: Registered Office of the Company at Village Somalheri/Lehli, P.O. Dappar, Tehsil Derabassi, Distt. S.A.S Nagar, (Mohali), Punjab-140506
  • Type: Annual General Meeting (AGM)

Summary of Proposed Resolutions

Ordinary Business (Requiring Ordinary Resolution)

1. Item 1: To receive, consider, and adopt the Audited Standalone and Consolidated Financial Statements of the Company for the financial year ended 31st March 2026, along with the Reports of the Board of Directors and Auditors.

2. Item 2: To declare a final dividend of ₹1.50 per equity share (150%) on fully paid-up equity shares of face value ₹1/- each for FY 2025-26.

3. Item 3: Re-appointment of Sh. Dheeraj Garg (DIN: 00034926), who retires by rotation.

4. Item 4: Re-appointment of Sh. Sanjay Garg (DIN: 00030956), who retires by rotation.

Special Business (Requiring Special Resolution)

5. Item 5: Approval for enhancement of the Company's borrowing limits to ₹3500.00 Crore (from previous ₹2000.00 Crore), superseding the resolution passed at the 31st AGM.

6. Item 6: Authorization for the Board of Directors to create securities on the company's assets (present and future) to secure borrowings, superseding the resolution passed at the 31st AGM.

Voting Process and Methods

  • The company is providing a facility for remote e-voting through the services of MUFG Intime India Private Limited (RTA) via their e-voting website 'InstaVOTE'.
  • Remote e-voting period: Commences on Sunday, 27.09.2026 at 9:00 A.M. (IST) and ends on Tuesday, 29.09.2026 at 5:00 P.M. (IST).
  • Physical voting by ballot paper will also be available at the AGM venue.
  • Members can opt for only one mode of voting. Once a vote is cast via remote e-voting, the member cannot vote again at the meeting.
  • The cut-off date for determining eligibility to vote is Wednesday, 23.09.2026.
  • Detailed login instructions are provided for shareholders holding securities in both demat mode (via NSDL/CDSL) and physical mode.

Key Voting Outcomes and Scrutinizer

  • The Board has appointed Sh. Sushil Kumar Sikka, Practicing Company Secretary (FCS 4241, C.P. No. 3582), as the Scrutinizer to scrutinize the voting process.
  • The Scrutinizer will count the votes cast at the AGM and then unblock the remote e-votes in the presence of two witnesses.
  • A consolidated report specifying total votes cast for and against each resolution will be submitted to the Chairman within two working days of the meeting conclusion.
  • Results will be declared by the Chairman and placed on the company's website (https://sswlindia.com/investors/meetings#voting-results-scrutinizer-report) and the RTA's website, and communicated to BSE and NSE.

Compliance with Laws and Regulations

The notice confirms compliance with:

  • Section 101 of the Companies Act, 2013
  • Regulation 44 of the SEBI (LODR) Regulations, 2015
  • Secretarial Standard on General Meetings (SS-2)
  • Relevant rules under the Companies Act and SEBI regulations

Additional Financial and Procedural Information

Dividend Information

  • The Board recommended a final dividend of ₹1.50 per share on 29.05.2026.
  • The Register of Members and Share Transfer Books will be closed from 24.09.2026 to 30.09.2026 (both days inclusive).
  • The record date for determining eligible shareholders is 23.09.2026.
  • Dividend will be paid within 30 days of declaration.
  • Detailed TDS guidelines are provided for Resident and Non-Resident shareholders, including applicable rates and exemption procedures.

IEPF Transfer Details

  • Unpaid/unclaimed dividend for FY 2017-18 (Final Dividend) amounting to ₹5,84,132.00 and 95,747 corresponding shares have been transferred to the IEPF Authority.
  • The company will transfer unpaid dividend for FY 2018-19 (₹4.00 per share) by 05.11.2026.
  • A table provides due dates for transfer of unpaid dividends for subsequent financial years.

Electronic Communication and Document Availability

  • The notice and annual report are being sent primarily through electronic mode.
  • Physical copies are available upon request.
  • Documents are available on the company's website (https://sswlindia.com), BSE (www.bseindia.com), NSE (www.nseindia.com), and the RTA's website (https://in.mpms.mufg.com/).
  • Documents can be inspected at the Registered Office and Corporate Office during business hours.

Other Provisions

  • Proxy information and limitations are detailed (maximum 50 proxies, holding not more than 10% of total share capital).
  • Members are urged to register nominations, update KYC details, and convert physical holdings to demat form.
  • A special window for re-lodgement of transfer of physical shares is open until February 4, 2027, as per SEBI circulars.
  • Investor grievance redressal mechanisms via SCORES and the ODR Portal are highlighted.