Meeting Details

  • Date: September 30, 2026
  • Time: 11:00 AM to 11:30 AM
  • Location: Registered Office of the Company at Village Somalheri/Lehli, P.O. Dappar, Tehsil Derabassi, Distt. S.A.S. Nagar (Mohali), Punjab-140506
  • Type of Meeting: 40th Annual General Meeting

Proposed Resolutions and Implications

Six resolutions were considered and passed at the AGM:

1. Ordinary Resolution: Receive, consider and adopt the audited standalone and consolidated financial statements for FY2025-26 along with reports of Board of Directors and Auditors

2. Ordinary Resolution: Declaration of Final Dividend on equity shares for financial year 2025-26

3. Ordinary Resolution: Re-appointment of Sh. Dheeraj Garg (DIN: 00034926) as Director who retires by rotation

4. Ordinary Resolution: Re-appointment of Sh. Sanjay Garg (DIN: 00030956) as Director who retires by rotation

5. Special Resolution: Approval for enhancement of Company's Borrowing Limits

6. Special Resolution: Authorize Board of Directors to create security(ies) on company assets, both present and future

Voting Process and Methods

  • Remote e-voting period: September 27, 2026 (9:00 AM) to September 29, 2026 (5:00 PM) through MUFG Intime India Private Limited
  • Physical polling: Conducted at the AGM venue using ballot papers in Form MGT-12
  • Record date: September 23, 2026
  • Total shareholders on record date: 67,797

Key Voting Outcomes

Overall Participation

  • Total shares outstanding: 157,265,105
  • Total votes polled: 96,783,067 shares (61.5413% participation)
  • Shareholders present at meeting: 53 (16 Promoters + 37 Public)
  • No shareholders attended via video conferencing

Resolution-wise Results

Resolution 1 - Adoption of Financial Statements

  • Total votes in favor: 96,782,063 shares (99.999%)
  • Total votes against: 1,004 shares (0.001%)
  • Result: Passed

Resolution 2 - Final Dividend Declaration

  • Total votes in favor: 96,782,063 shares (99.999%)
  • Total votes against: 1,004 shares (0.001%)
  • Result: Passed

Resolution 3 - Re-appointment of Dheeraj Garg

  • Total votes in favor: 1,450,874 shares (99.3113%)
  • Total votes against: 10,061 shares (0.6887%)
  • Result: Passed

Resolution 4 - Re-appointment of Sanjay Garg

  • Total votes in favor: 67,805,343 shares (99.9466%)
  • Total votes against: 36,254 shares (0.0534%)
  • Result: Passed

Resolution 5 - Enhanced Borrowing Limits

  • Total votes in favor: 96,489,357 shares (99.6965%)
  • Total votes against: 293,710 shares (0.3035%)
  • Result: Passed

Resolution 6 - Asset Security Creation

  • Total votes in favor: 96,488,357 shares (99.6955%)
  • Total votes against: 294,710 shares (0.3045%)
  • Result: Passed

Category-wise Voting Breakdown

Promoter and Promoter Group

  • Shares held: 96,167,752
  • Votes polled: 95,322,132 shares (99.1207% participation)
  • Voted 100% in favor on all resolutions except Resolution 3 where they did not vote

Public Institutions

  • Shares held: 15,790,277
  • Votes polled: 1,179,260 shares (7.4683% participation)
  • Voted 100% in favor on Resolutions 1, 2
  • Voted 99.232% in favor on Resolution 3
  • Voted 97.0108% in favor on Resolution 4
  • Voted 75.1788% in favor on Resolutions 5, 6

Public Non-Institutions

  • Shares held: 45,307,076
  • Votes polled: 281,675 shares (0.6217% participation)
  • Voted 99.6436% in favor on Resolutions 1, 2, 4
  • Voted 99.6436% in favor on Resolution 3
  • Voted 99.6436% in favor on Resolution 5
  • Voted 99.2885% in favor on Resolution 6

Scrutinizer's Role and Findings

  • Name: Sushil Kumar Sikka, Proprietor of S.K. SIKKA & ASSOCIATES
  • Qualification: CS, Membership No. 4241, Certificate of Practice No. 3582
  • Appointment date: September 3, 2026
  • Report issuance date: September 30, 2026
  • The scrutinizer verified the remote e-voting process and physical polling, ensuring no duplicate voting
  • All votes were reconciled with company/RTA records
  • No invalid votes were identified across any shareholder category
  • The scrutinizer confirmed all resolutions passed with requisite majority

Compliance Confirmation

The voting process complied with:

  • Section 108 and Section 109 of the Companies Act, 2013
  • Rule 20 of the Companies (Management and Administration) Rules, 2014
  • Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015

Additional Information

  • Voting results available on company website: https://sswlindia.com/investors/meetings#voting-results
  • The scrutinizer will retain all voting records until minutes are approved and signed by the Chairman