Key Dates and Events

  • AGM Date: Monday, September 28, 2026, at 12:00 p.m. (IST)
  • AGM Format: Conducted through Video Conference/Other Audio Visual Means
  • Cut-off Date for Shareholder Determination: September 22, 2026
  • Book Closure Period: September 23, 2026 to September 28, 2026 (both days inclusive)
  • E-voting Period: September 25, 2026 (09:00 A.M) to September 27, 2026 (05:00 P.M)
  • Results Declaration: On or after September 28, 2026, with results to be placed on company website and NSDL website within 2 days

Ordinary Business Items

Item 1: Adoption of Financial Statements

To consider and approve the Audited Balance Sheet (Standalone and Consolidated) as of March 31, 2026, along with the Statement of Profit & Loss Account for the year ending on that date, including Schedules, Notes, and Reports of Auditors and Directors.

Item 2: Re-appointment of Director

To appoint Mrs. Seema Mittal (DIN: 06948908) who retires by rotation and offers herself for re-appointment as Executive Director. She attended all 6 board meetings during the financial year and serves as Member in Stakeholders' Relationship Committee.

Special Business Items

Item 3: Related Party Transactions with Subsidiary

Seeks special resolution approval for transactions with Venkatswamy Mining And Estates Private Limited (subsidiary company) for FY 2026-27:

  • Transaction Types: Supply of services, extension of loans, providing guarantees, or any other financial/non-financial transactions
  • Aggregate Limit: ₹2 crores (Rupees Two Crores only) for Financial Year 2026-27
  • Validity Period: Until conclusion of next Annual General Meeting in 2027
  • Exclusions: Amount does not include any outstanding amounts from previous transactions
  • Regulatory Basis: Section 188 of Companies Act, 2013 and Regulation 23 of SEBI LODR Regulations
  • Oversight: Quarterly review by Audit Committee
  • Disclosure Requirements: Stock exchange updates and website posting under Regulation 23(9)
  • Director Interest: Mr. Vimal Kumar Sharma holds 6% shareholding and directorship in the subsidiary company

Item 4: Re-appointment of Managing Director

Seeks special resolution approval for re-appointment of Mr. Vimal Kumar Sharma (DIN: 00954083) as Managing Director:

  • Term: Five years commencing from September 28, 2026, up to completion of five years or conclusion of 48th AGM, whichever is earlier
  • Current Term Expiry: On date of ensuing AGM (September 28, 2026)
  • Recommendation Date: Nomination and Remuneration Committee and Board recommended on August 12, 2026
  • Retirement Liability: Shall be liable to retire by rotation as Director under Section 152 of Companies Act, 2013
  • Experience: 36 years experience in securities market and financial investments
  • Committee Roles: Member of Audit Committee, Stakeholder Relationship Committee, Chairman of Risk Management Committee (as per RBI Directions)
  • Shareholding: NIL in the company
  • Other Directorships: 5 other companies

Voting and Participation Procedures

E-Voting Arrangements

  • E-voting Agency: National Securities Depository Limited (NSDL)
  • Scrutinizer: Dr. S. K. Jain, S.K.Jain & Co., Practicing Company Secretary (Certificate of Practice No. 3076)
  • Result Publication: On company website www.sulabh.org.in and NSDL website within 2 days of resolution passing

Virtual Meeting Access

  • Access Time: Members can join 15 minutes before and after scheduled commencement time
  • Capacity: Available to at least 1000 members on first-come-first-served basis (excludes large shareholders, promoters, institutional investors, directors, KMP, committee chairpersons, auditors)
  • Speaker Registration: Required 7 days prior to meeting for speaking rights
  • Query Submission: Required 3 days prior to meeting for written queries

Document Availability

  • Annual Report: Available at https://www.sulabh.org.in/upload/PDF/00000449.pdf
  • AGM Notice: Available at https://www.sulabh.org.in/upload/PDF/00000451.pdf
  • Register Inspection: Register of Directors and KMP shareholding (Section 170) and Register of Contracts (Section 189) available electronically for inspection from notice date until AGM date

Financial Impact

No specific financial impact quantified beyond the ₹2 crore limit for related party transactions. The resolutions primarily concern governance and compliance matters rather than direct financial transactions.