Meeting Details

The 30th Annual General Meeting of Sumit Woods Limited was held on Thursday, September 03, 2026, at 03:00 P.M. (IST). The meeting was conducted through Video Conferencing (VC)/Other Audio Visual Means (OAVM) in accordance with circulars issued by the Ministry of Corporate Affairs (MCA) and the Securities and Exchange Board of India (SEBI).

Proposed Resolutions and Implications

The notice of the AGM contained four resolutions for shareholder approval:

Ordinary Business:

1. Item No. 1: Adoption of standalone and consolidated financial statements for the financial year ended March 31, 2026, together with the reports of the Board of Directors and Auditors thereon.

2. Item No. 2: Declaration of final dividend on equity shares for the financial year ended March 31, 2026.

3. Item No. 3: Re-appointment of Mrs. Kavita Bhushan Nemlekar (DIN: 02067121) as a Non-Executive Director liable to retire by rotation.

Special Business:

4. Item No. 4: Re-appointment of Mr. Vineshkumar Singhal (DIN: 08956256) as a Non-Executive Independent Director.

The implications of these resolutions are the formal approval of the company's annual accounts, the distribution of profits to shareholders, and the continuation of two directors on the board.

Voting Process

The voting process was conducted in two modes:

1. Remote E-Voting: Facilitated by National Securities Depository Limited (NSDL). The remote e-voting period commenced on Monday, August 31, 2026 (09:00 a.m. IST) and ended on Wednesday, September 02, 2026 (05:00 p.m. IST).

2. Electronic Voting at the AGM: Conducted during the meeting on September 03, 2026, also facilitated by NSDL.

The cut-off date for determining shareholders eligible to vote was Friday, August 28, 2026.

Key Voting Outcomes

All resolutions were passed by the members with the requisite majority. The scrutinizer reported 0.00 invalid votes across all resolutions.

Overall Participation

  • Total Equity Shares: 4,78,58,753
  • Total Votes Polled: 2,71,84,829
  • Overall Voting Percentage: 56.80%

Resolution-Wise Results:

Item No. 1: Adoption of Financial Statements (Ordinary Resolution)

  • Total Votes in Favour: 2,71,84,829 (100.00% of votes polled)
  • Total Votes Against: 0.00 (0.00% of votes polled)
  • Category-wise Breakdown:
  • Promoter & Promoter Group: Voted 2,61,65,554 shares (89.85% of their holding). 100% in favour.
  • Public Institutions: Voted 0.00 shares (0.00% of their holding).
  • Public Non-Institutions: Voted 10,19,275 shares (5.44% of their holding). 100% in favour.

Item No. 2: Declaration of Final Dividend (Ordinary Resolution)

  • Total Votes in Favour: 2,71,84,829 (100.00% of votes polled)
  • Total Votes Against: 0.00 (0.00% of votes polled)
  • Category-wise Breakdown:
  • Promoter & Promoter Group: Voted 2,61,65,554 shares (89.85% of their holding). 100% in favour.
  • Public Institutions: Voted 0.00 shares (0.00% of their holding).
  • Public Non-Institutions: Voted 10,19,275 shares (5.44% of their holding). 100% in favour.

Item No. 3: Re-appointment of Mrs. Kavita Bhushan Nemlekar (Ordinary Resolution)

  • Total Votes in Favour: 2,71,84,800 (99.99% of votes polled)
  • Total Votes Against: 29 (0.01% of votes polled)
  • Category-wise Breakdown:
  • Promoter & Promoter Group: Voted 2,61,65,554 shares (89.85% of their holding). 100% in favour.
  • Public Institutions: Voted 0.00 shares (0.00% of their holding).
  • Public Non-Institutions: Voted 10,19,275 shares (5.44% of their holding). 10,19,246 in favour (99.99%), 29 against (0.01%).

Item No. 4: Re-appointment of Mr. Vineshkumar Singhal (Special Resolution)

  • Total Votes in Favour: 2,71,84,800 (99.99% of votes polled)
  • Total Votes Against: 29 (0.01% of votes polled)
  • Category-wise Breakdown:
  • Promoter & Promoter Group: Voted 2,61,65,554 shares (89.85% of their holding). 100% in favour.
  • Public Institutions: Voted 0.00 shares (0.00% of their holding).
  • Public Non-Institutions: Voted 10,19,275 shares (5.44% of their holding). 10,19,246 in favour (99.99%), 29 against (0.01%).

Scrutinizer's Role and Findings

Mr. Vijay Yadav, Partner of M/s. AVS & Associates, Practicing Company Secretaries (Membership No.: 11990, COP No.: 16806), was appointed as the Scrutinizer by the company's Board of Directors in a meeting held on Wednesday, August 05, 2026. His responsibility was to scrutinize the entire voting process (remote e-voting and electronic voting at the AGM) and ensure it was conducted in a fair and transparent manner. He based his report on the data generated by NSDL's electronic voting system. The scrutinizer confirmed that all resolutions were passed and handed over all relevant voting records to the Company Secretary.

Compliance Confirmation

The document confirms that the company complied with the provisions of:

  • The Companies Act, 2013, and the rules made thereunder (specifically Section 108).
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (specifically Regulation 44).
  • Relevant circulars from the Ministry of Corporate Affairs (including General Circular No. 14/2020, 09/2024, and 03/2025).
  • Relevant circulars from SEBI (including SEBI/HO/CFD/CMD1/CIR/P/2020/79 and SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133).
  • The electronic copy of the AGM notice and annual report was sent to shareholders via email as per regulations.