Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
Sumitomo Chemical India Limited
Meeting Details
The Twenty-Sixth Annual General Meeting will be held on Monday, 27 July 2026 at 02:30 P.M. through Video Conferencing (VC) / Other Audio-Visual Means (OAVM) without physical attendance of members, in compliance with MCA Circulars permitting virtual AGMs. The proceedings will be deemed conducted at the Registered Office of the Company at Building No.1, Ground Floor, Shant Manor Co-op. Housing Society Ltd., Chakravarti Ashok 'X' Road, Kandivli (East), Mumbai – 400 101.
Proposed Resolutions and Implications
Ordinary Business:
1. To receive, consider and adopt the audited financial statements (including consolidated financial statements) for the financial year ended 31 March 2026 together with Reports of Board of Directors and Auditors
2. To declare a dividend on equity shares
3. To appoint a director in place of Dr Suresh Ramachandran (DIN: 03110244) who retires by rotation
Special Business:
4. Special Resolution: Reappointment of Mr N Sivaraman as Independent Director for second term from 01 September 2026 to 31 August 2029
5. Special Resolution: Appointment of Mr Anand Mohan Tiwari as Independent Director from 31 August 2026 to 30 August 2028
6. Ordinary Resolution: Appointment of Mr Chetan Shah as Non-Executive Non-Independent Director effective 01 September 2026
7. Special Resolution: Promotion of Dr Suresh Ramachandran from Deputy Managing Director to Managing Director effective 01 September 2026 until 31 May 2028
8. Special Resolution: Approval for payment not exceeding ₹30 million to Mr Chetan Shah for advisory fees, commission and sitting fees for period 01 September 2026 to 31 August 2027
9. Ordinary Resolution: Approval of material related party transactions with Sumitomo Chemical Company, Limited aggregating ₹16,235 million for FY 2026-27
10. Ordinary Resolution: Ratification of remuneration of ₹550,000 plus taxes to Cost Auditors M/s GMVP & Associates LLP for FY 2026-27
Voting Process and Methods
The Company is providing facility of remote e-voting pursuant to Section 108 of Companies Act, 2013 and Regulation 44 of SEBI LODR Regulations, 2015.
Remote e-voting period: Thursday, 23 July 2026 (09:00 A.M.) to Sunday, 26 July 2026 (05:00 P.M.)
Cut-off date: Monday, 20 July 2026 (close of business hours)
Voting methods available:
- For shareholders holding securities in demat mode: Through NSDL or CDSL platforms using various login methods
- For shareholders holding physical shares/Non-Individual shareholders: Through InstaVote platform at https://instavote.linkintime.co.in
- Institutional/Corporate shareholders require board resolution authorization
Key Voting Outcomes and Participation
Voting results will be determined based on remote e-voting and voting during the meeting. The Scrutinizer will prepare a Consolidated Scrutinizer's Report to be submitted to the Chairman. The results along with Scrutinizer's Report will be placed on the Company's website (www.sumichem.co.in) and RTA website (in.mpms.mufg.com) and communicated to BSE Limited and National Stock Exchange of India Limited.
Scrutinizer Appointment and Role
The Board has appointed Mr Kamalax G Saraf, and failing him, Mr Mandar K Saraf, partners of M/s M K Saraf & Associates LLP, Practising Company Secretaries, as Scrutinizer to scrutinize the voting process in a fair and transparent manner. The Scrutinizer will receive authorizations from institutional shareholders at scrutinizer@sarafandassociates.com.
Compliance with Applicable Laws and Regulations
The meeting is convened in compliance with:
- SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
- Companies Act, 2013 and Rules made thereunder
- MCA Circulars: General Circular No. 14/2020, 17/2020, 20/2020, 02/2021, 19/2021, 21/2021, 02/2022, 10/2022, 09/2023, 09/2024 and 03/2025
- All relevant provisions for virtual meetings and e-voting
Dividend Information
- Record Date for dividend: Friday, 17 July 2026
- Dividend payment date: On or after Monday, 03 August 2026
- Dividend payment subject to TDS provisions under Income Tax Act, 2025
- Unclaimed dividend details provided for dividends from 2018-19 to 2024-25 with transfer dates to Investor Education and Protection Fund ranging from 07 September 2026 to 10 September 2032
Additional Information
- The Register of Directors and Key Managerial Personnel and their shareholding will be available on Company's website for inspection
- All documents referred to in the Notice are available on Company's website from date of circulation up to meeting date
- Members can attend meeting through InstaMeet facility at instameet.in.mpms.mufg.com with participation limited to 1000 members on first-come-first-serve basis
- Shareholders wishing to speak must register by Monday, 20 July 2026 (05:00 P.M.)
- Helpdesk contacts provided for technical assistance with e-voting and meeting attendance