Meeting Details

The 39th Annual General Meeting was held on Wednesday, 26th August 2026 through Video Conference (VC) / Other Audio-Visual Means (OAVM). The meeting commenced at 11:00 a.m. (IST) and concluded at 01:25 p.m. (IST), lasting 2 hours and 25 minutes. The deemed venue was the registered office of the Company at 31, Sarojini Devi Road, Secunderabad-500003, Telangana, India.

Attendance and Participation

Board Members Present:

  • Mr. Madhavan Karunakaran Menon, Chairperson (attended from Bali, Indonesia)
  • Mr. Rajesh Jain, Non-Executive Independent Director and Chairperson of Audit Committee (Gurugram)
  • Ms. Richa Arora, Non-Executive Independent Director and Chairperson of Nomination and Remuneration Committee & Risk Management Committee (Mumbai)
  • Mr. Satish Rao, Non-Executive Independent Director and Chairperson of Stakeholders Relationship Committee (Mumbai)
  • Mr. Ramit Bharti Mittal, Non-Executive Non-Independent Director (New Delhi)
  • Mr. Harsha Raghavan, Non-Executive Non-Independent Director (Goa)
  • Mr. Manish Mehta, Non-Executive Non-Independent Director (Mumbai)
  • Mr. Nitish Bajaj, Group Managing Director (Gurugram)
  • Mr. Asheesh Kumar Sharma, Executive Director & CEO (Gurugram)
  • Mr. KPN Srinivas, CFO (Gurugram)

Absent Directors:

  • Mr. Karamendra Daulet Singh, Non-Executive Independent Director (preoccupied)
  • Mr. Vellor Venkatakrishnan Ranganathan, Non-Executive Non-Independent Director (preoccupied)

Other Attendees:

  • Ms. Kavita, Company Secretary & Compliance Officer (Gurugram)
  • Representatives of Statutory Auditors
  • Representatives of Secretarial Auditors
  • Representatives of KFin Technologies Limited (RTA)

Meeting Proceedings

The meeting was chaired by Mr. Madhavan Karunakaran Menon. Ms. Kavita, Company Secretary, welcomed shareholders and briefed them about procedural and technical aspects of the virtual meeting. The requisite quorum was confirmed at the commencement of the meeting.

Voting Process

Shareholders were provided with remote e-voting facility from 22nd August 2026 (9:00 A.M.) to 25th August 2026 (5:00 P.M.). Those participating in the AGM who had not cast votes through remote e-voting were provided opportunity to vote during the meeting until 15 minutes after conclusion using KFin Technologies Limited's e-voting platform.

Resolutions Approved

All four agenda items were approved by requisite majority:

Ordinary Business:

1. Adoption of Audited Standalone and Consolidated Financial Statements for FY 2025-26 along with Reports of Board of Directors and Auditors - Ordinary Resolution - Approved

2. Reappointment of Mr. Ramit Bharti Mittal [DIN: 01228624] who retires by rotation - Ordinary Resolution - Approved

3. Reappointment of Mr. Nitish Bajaj [DIN: 10835891] who retires by rotation - Ordinary Resolution - Approved

Special Business:

4. Ratification of remuneration payable to Cost Auditors for financial year 2026-27 - Ordinary Resolution - Approved

Shareholder Communication and Queries

The Annual Report for FY 2025-26 containing Notice of 39th AGM dated May 07, 2026 was sent by email to shareholders with registered email addresses. Physical letters with web-link to Annual Report were sent to shareholders without email registration. A public notice was published in newspapers.

Speaker shareholders posed questions on agenda items, which were addressed by Mr. Nitish Bajaj (Group Managing Director), Mr. Asheesh Kumar Sharma (Executive Director & CEO), and Mr. KPN Srinivas (CFO).

Post-Meeting Procedures

Mr. B V Saravana Kumar, Partner of M/s Tumuluru & Co., Practicing Company Secretary, was appointed as Scrutinizer by the Board on May 07, 2026. Voting results will be announced within two working days of conclusion of the AGM and intimated to stock exchanges. Results will also be uploaded on company website and RTA website.

The video recording of the 39th AGM will be made available on the company website under "Shareholders Meeting" tab at https://www.sundropbrands.com/investors-information.aspx.