Meeting Details

The 40th Annual General Meeting was held on Wednesday, 30th September 2026, commencing at 12:30 P.M. (IST) and concluding at 01:30 P.M. The meeting was conducted through Video Conferencing (VC) / Other Audio Visual Means (OAVM) without physical presence of members. The deemed venue was the Registered Office of the Company at 301, 3rd Floor, Aman Chambers, Veer Savarkar Marg, Opp. Bengal Chemicals, Prabhadevi, Mumbai-400025.

Resolutions and Implications

Nine resolutions were put to vote:

Ordinary Business:

1. To receive, consider and adopt the Audited Standalone and Consolidated Financial Statements for the financial year ended 31st March 2026, and the reports of the Board of Directors and Auditors thereon (Ordinary Resolution)

2. Re-appointment of Mrs. Elizabeth Lavanya Thomas (DIN:09503741) as Non-Executive Non-Independent Director (Ordinary Resolution)

3. Re-appointment of Mr. Rajan Meenathakonil Thomas (DIN:00634576) as Director (Ordinary Resolution)

Special Business:

4. Ratification of remuneration of Cost Auditor for Financial Year 2026-27 (Ordinary Resolution)

5. Reappointment of Mr. Rajan Meenathakonil Thomas (DIN:00634576) as Managing Director (Special Resolution)

6. Reappointment of Mr. Rahul Rajan Jesu Thomas (DIN:00318419) as Whole-Time Director (Special Resolution)

7. Approval of Raising of Funds by way of Issue of Eligible Securities (Special Resolution)

8. To Borrow funds in excess of the Paid up Capital, Free reserve and Security Premium amount (Special Resolution)

9. Authority to create charge on assets of the Company (Special Resolution)

Voting Process

The Company provided remote e-voting facility through NSDL (National Securities and Depository Limited) in accordance with Section 108 of the Companies Act, 2013 and Regulation 44 of SEBI LODR Regulations. The remote e-voting period commenced on 27th September 2026 (10:00 A.M. IST) and concluded on 29th September 2026 (5:00 P.M. IST). Members who had not exercised their votes through remote e-voting were provided the facility of e-voting during the AGM, which remained open for 15 minutes after the conclusion of the meeting.

Scrutinizer Appointment

Mr. Himanshu Kamdar, Practicing Company Secretary and Partner of M/s. Rathi & Associates, was appointed as Scrutinizer to scrutinize both the remote e-voting process and e-voting during the AGM.

Compliance and Regulatory Framework

The meeting was conducted in compliance with the applicable provisions of the Companies Act, 2013, the Rules made thereunder, SEBI LODR Regulations, and relevant circulars issued by the Ministry of Corporate Affairs (MCA) and SEBI. The statutory registers (Register of Directors and Key Managerial Personnel and their shareholding under Section 170, and Register of Contracts under Section 189) were made available electronically for inspection during the AGM by sending an email to cs@surajestate.com.

Attendance Details

The number of shareholders as on the cut-off date/record date (23rd September 2026) was 37,213. A total of 68 members attended the meeting virtually. The following Directors were present:

  • Mr. Rajan M. Thomas (Chairman & Managing Director)
  • Mr. Rahul R. Thomas (Whole Time Director)
  • Mrs. Sujatha R Thomas (Non-Executive Non-Independent Director)
  • Mr. Satyendra Nayak (Independent Director & Chairman of Audit Committee)
  • Mr. Vinod P. Chithore (Independent Director)
  • Dr. Ananta Singh Raghuvanshi (Independent Director)
  • Mrs. Elizabeth Lavanya Thomas (Non-Executive Non-Independent Director)

Other attendees included:

  • Mr. Rakesh Jain (Partner of M/s. SKLR & Co.LLP., Statutory Auditors)
  • Mr. Himanshu Kamdar (Representative of M/s Rathi & Associates, Secretarial Auditors and Scrutinizer)
  • Mr. Santosh Gupta (Accounts Head)
  • Mr. Mukesh Gupta (Company Secretary & Compliance Officer)
  • Mr. Shreepal Shah (Chief Financial Officer)

Additional Information

The meeting included a question-and-answer session where registered speaker members raised queries primarily about the Company's financial results, operational performance, and future expansion strategies, which were addressed by the Chairman & Managing Director. The consolidated results of remote e-voting and e-voting along with the Scrutinizer's Report were to be submitted to NSE, BSE, NSDL and MUFG Intime India Pvt Limited and uploaded on the Company's website (www.surajestate.com) within two working days of the conclusion of the meeting.